Office Coordinator
Job Location:
Waukegan, IL - USA
Yearly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
Job Requisition ID:55795
OpeningDate:06/18/2026
Closing Date: 07/02/2026
Agency:Department of Human Services
Class Title:OFFICE COORDINATOR - 30025
Skill Option:Keyboarding
Bilingual Option:None
Salary: Anticipated Salary: (Eff 7/1/26) $4272-$5641/month ($51264-$67692/year)
Job Type: Salaried
Category:Full Time
County: Lake
Number of Vacancies: 1
Bargaining Unit Code:RC014 Clerical Employees AFSCME
Merit Comp Code:
This position is a union position; therefore provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. The posting window for internal applicants in accordance with applicable collective bargaining agreements has already passed. The system will only allow external applications for other means consideration at this time. Internal applicants who have already applied are not required to reapply externally for consideration at other means.
While not requireda Resume/Curriculum Vitae (CV) is recommended. When applicable titles that require specific coursework professional license or certification will include a notation requesting the appropriate document(s) be uploaded in theAdditional Documentssection of yourapplication. Failure to upload requested transcripts license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.
All applicants who want to be considered for this position MUST apply electronically through the website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail fax hand delivery) will not be considered.
Why Work for Illinois
Working with the State of Illinois is a testament to the values of compassion equity and dedication that define our state. Whether youre helping to improve schools protect our natural resources or support families in need youre part of something biggersomething that touches the lives of every person who calls Illinois home.
No matter what state career youre looking for we offer jobs that fit your life and your scheduleflexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
The Division of Developmental Disabilities is seeking to hire an Office Coordinator for the Kiley Developmental Center located in Waukegan Illinois to serve as secretary performing a variety of complex and specialized secretarial duties. Keyboards a wide variety of letters memos forms training manuals etc. involving highly specialized medical terminology from handwritten copy and cassette tape. Utilizes various complex computer programs. Prepares store requisitions for pulling and updating inventory information. Establishes and maintains the office filing system maintains tickler and service files.
- Serves as secretary to the Business Administrator performing a variety of complex and specialized secretarial duties.
- Keyboards a wide variety of letters memos forms training manuals etc. involving highly specialized medical terminology from handwritten copy and cassette tape.
- Utilizes various complex computer programs.
- Prepares store requisitions for pulling and updating inventory information.
- Establishes and maintains the office filing system maintains tickler and service files.
- Performs other duties required or assigned that are reasonably within the scope of the duties enumerated above.
- Requires knowledge skill and mental development equivalent to two (2) years of secretarial/business college; OR Completion of high school and two (2) years of related office experience; ORTwo (2) years of independent business experience.
- Requires ability to keyboard accurately at thirty (30) WPM.
- Requires the ability to utilize office equipment including personal computers.
- Requires the ability to work after business hours weekends and holidays.
- Requires the ability to travel in the performance of job duties.
- Requires ability to pass the IDHS background check.
- Requires ability to pass a drug screen for drugs prohibited from recreational use under Illinois Law.
- The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
Work Hours:Monday- Friday 8:00am - 4:00pm 30-minute unpaid lunch
Fiscal Services
Headquarter Location:1401 W Dugdale Rd Waukegan Illinois 60085
Division of Developmental Disabilities
Kiley Developmental Center
Fiscal & Support Services
Work County:Lake
Posting Group:Office & Administrative Support; Social Services
About the Agency:
The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services supports programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity Equity Community Urgency Transparency and Kindness.
As a State of Illinois employee you will receive a robust benefit package that includes the following:
- A Pension Program
- Competitive Group Insurance Benefits including Health Life Dental and Vision Insurance
- 3 Paid Personal Business Days annually
- 12 Paid Sick days annually (Sick days carry over from year to year)
- 10-25 days of Paid Vacation time annually - (10 days in year one of employment)
- Benefit time modified for part-time 12-hour & non-standard work schedules (as applicable)
- 13 Paid Holidays annually 14 on even numbered years
- Flexible Work Schedules (when available dependent upon position)
- 12 Weeks Paid Parental Leave
- Deferred Compensation Program - A supplemental retirement plan
- Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP) Dependent Care Assistance Plan (DCAP)
- Federal Public Service Loan Forgiveness Program eligibility
- GI BillTraining/Apprenticeship Benefits eligibility for qualifying Veterans
- 5% Salary Differential for Bilingual Positions
- Commuter Savings Program (Chicago only)
For more information about our benefits please follow this link: INSTRUCTIONS
Use the Apply button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees a link is available at the top left of thehomepage in the blue ribbon.
Non-State employees should log in on the using the View Profile link in the top right of thehomepage in the blue ribbon. If you have never before signed in you will be prompted to create an account.
If you have questions about how to apply please see the following resources:
State employees: Log in to thecareer portalfor State employees and review theInternal Candidate Application Job Aid
Non-State employees: on click Application Procedures in the footer of every page of the website.
State employees should include temporary assignment in the application profile. Temporary assignment verification forms can be uploaded to the Additional Documents section.
The main form of communication will be through email. Please check your junk mail spam or other folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
Required Experience:
IC
About Company
You won't find Steve Martin at the Illinois Department of Transportation (IDOT), but the agency is all about planes, trains, and automobiles. The IDOT plans, constructs, and maintains Illinois' transportation network, including its highways and bridges, airports, public transit, rail ... View more
