Corporate Administrative Support

ABOUT WILLIAMS LAKE FIRST NATION (WLFN)

The Williams Lake First Nation (WLFN) or the Texelcemc (people of WLFN) have belonged to the Secwepemc (or Shuswap) Nation for over 6500 years. Today the WLFN community includes a growing population of over 800 registered members who live on reserve in Sugar Cane in nearby Williams Lake BC and across the globe.

We are Culturally Centered Future Focused.

Deadline for Applications:Open until filled.

POSITION

Reports to the Manager of Strategic Business Development Operations. The Corporate Administrative Support position provides comprehensive administrative and organizational support to the leadership team of Sugar Cane Development Corporation (SCDC) and its affiliated entities. This role ensures the smooth coordination of daily corporate operations through effective communication scheduling document management financial tracking and event coordination. The role serves as a key liaison between internal departments external partners and community stakeholders while maintaining the highest level of professionalism and confidentiality. This position requires strong multitasking abilities attention to detail and a proactive approach to supporting corporate priorities and special projects in a dynamic and entrepreneurial environment. This role directly supports the day-to-day operations and growth of WLFN-owned businesses contributing to overall efficiency professionalism and organizational performance.

Employment Type

Permanent Full-Time (35 hours per week).

Probation Period

3 months from the date of hire.

Education Required

• Post-secondary certificate or diploma in Office Administration Business Administration or a related field required.
• High School Diploma with significant and demonstrated administrative experience may be considered.

Experience Required

• Minimum 2 years experience in an administrative or corporate support role.
• Experience supporting senior leadership or management teams is an asset.
• Experience with financial processing invoice tracking expense reconciliation or records management is an asset.
• Experience working within Indigenous organizations economic development corporations or community-based enterprises is an asset.

Overtime Status

Non-exempt

DUTIES & RESPONSIBILITIES

1. Complete a wide variety of administrative tasks including assisting with special projects; preparing and producing reports correspondence and presentations; collecting and organizing information for meetings; and completing expense and mileage reports.
2. Provide direct administrative support to corporate leadership including calendar management scheduling coordination and executive communications.
3. Serve as a liaison between corporate offices business managers staff partners and external stakeholders.
4. Track project timelines action items and follow-ups to ensure corporate initiatives remain organized and on schedule.
5. Coordinate logistics for meetings and corporate events including preparation of agendas documentation and accurate minute-taking.
6. Maintain and organize corporate documents digital files contracts and records in a professional and confidential manner.
7. Support financial administrative tasks including credit card reconciliation invoice tracking expense monitoring and basic budget support.
8. Assist with marketing and communications initiatives including newsletters branded materials and administrative support for promotional content.
9. Proactively support daily business operations which may include occasional travel to retail locations or project sites addressing operational matters and managing time-sensitive priorities.
10. Support and uphold the mission vision and values of Williams Lake First Nation.
11. Contribute to the ongoing success of WLFN-owned businesses by performing other duties as required or assigned.

Knowledge

• Comprehensive understanding of administrative and office procedures.
• Familiarity with corporate communications event coordination and document management systems.
• Basic knowledge of financial processes such as expense tracking and reconciliation.
• Awareness of First Nations governance structures community values and organizational protocols is an asset.
• Understanding of confidentiality requirements in handling corporate and personnel information.

Skills & Abilities

• Exceptional organizational and time management skills with the ability to prioritize multiple tasks effectively.
• Strong written and verbal communication skills with attention to clarity and professionalism.
• Proficient in Microsoft Office Suite (Word Excel PowerPoint Outlook) and other digital collaboration tools.
• Ability to create polished and accurate documents reports and presentations.
• Demonstrated ability to work both independently and collaboratively in a team-oriented environment.
• High degree of discretion professionalism and sound judgment.
• Adaptable and responsive to changing priorities and deadlines in a fast-paced corporate environment.
• Positive respectful and customer-focused attitude when dealing with staff leadership and community members.

The duties listed are provided as examples of area of responsibility and are not intended to create limits to responsibility but to help understand the scope of the position. All employees are expected to be team oriented and maintain confidentiality of all information gained while working with the organization.

Preference will be given to those of Aboriginal Ancestry - per Section 16(1) of the Canadian Human Rights Act.

We thank all those individuals who applied. Given the large number of applicants we receive for our job postings only those selected for an interview will be contacted.

Are you interested in relocating but want to know more about why you should make the move to the Cariboo Learn more here!Make the Move - Cariboo Regional District ()

Required Experience:

Junior IC