Executive Administrative Assistant

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Job Summary

Job Description

The Executive Administrative Assistant serves as a trusted strategic partner to a globally positioned executive holding multiple senior leadership roles including First Senior Vice President Chairman and President of Nidec Motor Corporation.

Operating at the highest level of confidentiality and professionalism this role functions as the primary point of coordination for the executivemanaging priorities access communications and operational cadence across a complex global footprint. The Executive Administrative Assistant ensures seamless coordination of international travel executive calendars board and leadership engagements and highvisibility meetings enabling the executive to focus on enterprise strategy operational excellence and global growth.

This role requires exceptional judgment organizational rigor cultural fluency and the ability to anticipate needs in a fastmoving matrixed multinational environment.

Primary Responsibilities

Executive & Strategic Administrative Support

• Serve as the principal administrative liaison and primary point of coordination for the executive across all roles and global responsibilities.
• Independently prioritize coordinate and resolve scheduling conflicts while exercising sound judgment and executivelevel discretion.
• Anticipate business needs and proactively align administrative support accordingly.
• Represent the executive office with professionalism diplomacy and cultural competence across all regions.

Calendar Meeting & Executive Operations Management

• Manage an exceptionally complex multitimezone calendar encompassing global business unit leadership board interactions and operational reviews.
• Coordinate executive leadership meetings global business reviews and crossregional conferences.
• Own endtoend logistics including agendas materials attendees catering technology needs and followup actions.
• Coordinate special projects research and briefing materials as requested.

Global Travel & Expense Management

• Plan and manage sophisticated global travel itineraries including international flights visas security considerations and contingency planning.
• Prepare detailed travel briefs schedules agendas and supporting materials.
• Accurately process track and reconcile executive expense reports in compliance with corporate policy and requirements.

Executive Communications & Confidentiality

• Triage and prioritize email and written communications escalating urgent or sensitive matters appropriately.
• Partner with Corporate Communications to draft edit and manage correspondence and communications on behalf of the executive.
• Ensure strict confidentiality of proprietary strategic financial and personnelrelated information.

Additional Job Details

Equal Employment Opportunity and Affirmative Action at Nidec
Nidec is an Equal Employment Opportunity (EEO) and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants receive consideration for employment without regard to their age gender gender identity sexual orientation race color genetic information religious creed national origin physical or mental disability protected veteran status or any other characteristic protected by law. For more information regarding your (EEO) rights as an applicant please visit the following website: Shift Schedule

No Soliciting

Nidec will not accept unsolicited resumes from individual recruiters or third party recruiting agencies in response to Nidec job postings. No fee will be paid to third parties who submit unsolicited candidates directly to our hiring managers. Pre-approval from the Nidec Talent Acquisition team is required before any external candidate can be submitted and such candidate must be submitted to the Nidec Talent Acquisition team.