Procurement Administrative Support Specialist

Position Summary
The Procurement Administrative Support Specialist provides administrative and operational support to the Procurement Office Operations and Administration Division. This position assists the Division Manager and supports division staff responsible for the Procurement Card (P-Card) Program procurement training vendor engagement and procurement business analytics and reporting. The incumbent performs a wide range of administrative coordination and analytical support tasks to ensure efficient division operations maintain program documentation and assist with procurement-related data tracking reporting and communication activities. Essential Duties and Responsibilities The duties listed below are representative of the work performed by this position and are not intended to be all-inclusive. Administrative and Operational Support

• Provide administrative support to the Division Manager and staff within the Operations and Administration Division.
• Coordinate and maintain division records files and documentation related to procurement operations.
• Prepare correspondence reports presentations and meeting materials.
• Schedule meetings coordinate logistics and track action items for division initiatives.
• Assist with document management records retention and procurement administrative processes. Procurement Card (P-Card) Program Support
• Provide administrative support for the P-Card program including maintaining cardholder records and documentation.
• Assist with account creation and training for new cardholders and program participants.
• Support tracking and monitoring of P-Card program compliance documentation.
• Coordinate communication with cardholders and department representatives regarding program requirements. Training and Communications Support
• Assist with coordination and administration of procurement training programs and workshops.
• Maintain training schedules attendance records and training materials.
• Support communication efforts related to procurement policies procedures and system updates.
• Assist in preparing training resources guides and internal communications. Business Analytics and Reporting Support
• Assist with compiling procurement data and preparing routine reports and dashboards.
• Support data tracking related to procurement activities program performance and operational metrics.
• Maintain spreadsheets and databases used for procurement reporting and analysis.
• Assist in identifying trends and preparing summary information for management review. General Division Support
• Provide cross-functional administrative support to all sections within the Operations and Administration Division.
• Assist with vendor engagement activities including coordinating communications maintaining vendor information and supporting outreach efforts related to procurement programs and initiatives.
• Respond to internal inquiries related to procurement administrative processes.
• Assist with special projects and initiatives as assigned by the Division Manager.

Skills Required
Key Competencies

• Organizational and time management skills
• Attention to detail and accuracy
• Written and verbal communication
• Customer service and internal stakeholder support
• Data management and reporting support
• Ability to work collaboratively across teams

Experience Required
Minimum Qualifications

• Two (2) years of administrative program support or office management experience.
• Strong organizational and communication skills.
• Proficiency with Microsoft Office applications including Excel Word and PowerPoint.
• Ability to manage multiple priorities and maintain attention to detail.

Experience Preferred
Preferred Qualifications

• Experience supporting procurement finance or government administrative operations.
• Experience supporting procurement card (P-Card) programs or financial compliance processes.
• Experience with data tracking reporting tools or business analytics.
• Familiarity with procurement systems or enterprise resource planning (ERP) systems.

Education Required
Associates degree in Business Administration Public Administration Finance or a related field or an equivalent combination of education and experience.