Senior Executive Assistant
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Job Location:
Des Moines, IA - USA
Monthly Salary:
Not Disclosed
Posted on:
2 days ago
Vacancies:
1 Vacancy
Job Summary
Overview
The Kemin Animal Nutrition and Health (KANA) Executive Administrative Assistant provides high-level administrative and project support to the President and Leadership Team. This role requires exceptional organizational skills discretion and the ability to exercise independent judgment in a fast-paced environment. The ideal candidate will manage complex schedules coordinate events and ensure seamless communication across the organization while maintaining professionalism and confidentiality.
This position is located in Des Moines Iowa.
Join the Kemin Team and Transform Lives!
We are a privately held family-owned-and-operated global biotechnology company driven by curiosity and committed to transforming the quality of life for people pets and the planet.
We create solutions that strengthen health and wellbeing provide nutrition and immune support for pets and production animals safeguard the planets natural resources and protect the global food supply chain for generations to come.
We supply over 500 specialty ingredients for various industries including human and animal health and nutrition pet food aquaculture nutraceutical food technologies crop technologies textiles biofuels and animal vaccines.
We employ 3500 global employees and operations in 90 countries including manufacturing facilities in Belgium Brazil China Egypt India Italy San Marino Singapore South Africa and the United States.
As a valued member of our team youll enjoy a comprehensive benefits package designed to support your financial physical and professional well-being:
- Competitive Financial Package: Enjoy a rewarding salary uncapped bonus opportunities a 401k match program and generous paid vacation and holidays.
- Health and Wellness Support: Stay fit and healthy with our fitness reimbursement for the whole family access to an on-site fitness center a restaurant offering seasonal fresh food options and free fresh fruit in break areas.
- Career Development and Advancement: Unlock your potential with opportunities for growth and development throughout your entire career.
- Continued Learning Opportunities: Grow your skills with our in-house learning platforms offering thousands of training resources both live and online and take advantage of tuition reimbursement for external post-secondary pursuits.
- Service Opportunities: Make a positive impact with paid time off for service partnerships with The World Food Programme and Habitat for Humanity and local community initiatives.
Responsibilities
- Proactively manage calendars prioritize meeting requests and resolve scheduling conflicts for the leadership team.
- Coordinate and schedule recurring meetings (e.g. weekly 1:1s monthly leadership meetings quarterly reviews company-wide meetings).
- Prepare format and finalize letters reports presentations and other documents.
- Monitor and manage email communications ensuring timely responses and follow-ups.
- Maintain organizational charts and distribute updates monthly.
- Prepare and submit board reports and monthly P-Card reports.
- Arrange travel for KANA President and Finance Director anticipating special needs resolving conflicts and managing international requirements (e.g. passports visas).
- Plan and execute company events and leadership offsites (e.g. summer picnic town halls strategic meetings annual offsite).
- Coordinate logistics for meetings including facilities equipment and presentation materials.
- Lead and coordinate projects and initiatives supporting company objectives as needed.
- Gather and compile data from leadership team members for reports and presentations and follow-up with the team on deadlines.
- Manage information flow to ensure timely and accurate communication within the leadership team.
- Support Finance Director with administrative and reporting tasks.
- Prepare agendas and distribute materials in advance.
- Attend strategic and confidential meetings take notes track action items and follow up withthe leadership team.
- Ensure meetings start on time and run efficiently.
- Serve as one of the first point of contact for internal and externalcustomers representing the company positively.
- Maintain strict confidentiality and demonstrate integrity in all interactions.
- Exhibit clear and professional communication across all channels.
- Handle challenging situations and difficult individuals with tact and courtesy.
Qualifications
- Education and Experience:
- Bachelors Degree with 5-7 years of related experience OR
- High School Diploma with 7 years of related experience
- Strong organizational and project management skills.
- Advanced proficiency in Microsoft Office Suite (OutlookExcel PowerPoint Word SharePoint).
- Technologically proficient and comfortable in technology-driven environments.
- Excellent written and verbal communication skills.
- Ability to exercise independent judgment and make decisions.
- High level of professionalism and discretion.
- Customer service orientation and strong interpersonal skills.
- Attention to detail and ability to multitask.
We are an equal opportunity employer. We consider all qualified applicants without regard to race color creed/religion national origin ancestry citizenship or immigration status (where applicable) sex sexual orientation gender identity or expression pregnancy/childbirth/breastfeeding or related conditions age (40) disability (including the use of a service animal) genetic information marital status familial or caregiver status military or veteran status status as a victim of domestic violence reproductive health decisionmaking and any other status protected by applicable federal state or local law. We also prohibit retaliation for raising concerns or participating in an EEO process. Applicants who need a reasonable accommodation to apply or interview can email .
A post-offer background check and drug screen is required. Additional pre-employmentrequirementsmay be necessarybased onposition.
Kemin is a drug-free and tobacco-free campus.
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Required Experience:
Senior IC
