EXECUTIVE ASSISTANT
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Job Location:
Monthly Salary:
Experience Required:
Posted on:
2 hours ago
Vacancies:
1 Vacancy
Job Summary
WHO WE ARE: Q-SOURCING SERVETECOur Vision: To be the regional management solutions provider of choice Our Mission: To provide seamless client responsive management solutions and to develop innovative solutions for 100s of organisations across the region. Core Values: INTEGRITY - Deliver what we promise. EXCELLENCE - Exceeding expectations. EMPATHY - We care. TEAMWORK - Collective responsibility. INNOVATION - Newness that delivers impact. | |||
1) IDENTIFYING INFORMATION | |||
Job Title: Executive Assistant to the Group Chief Executive Officer | |||
Location: Group | Department: Group CEOs Office | ||
Job Level: | Date Prepared: 2nd March 2026 | ||
2) ORGANISATIONAL STRUCTURE | |||
This position reports to (Title):Group Chief Executive Officer | Reports of this position may include (Title/ s):N/A | ||
3) JOB PURPOSE | |||
The Executive Assistant supports the Group CEO in coordinating and driving execution of key priorities across the Group. The role represents the Group CEO in selected high-level engagements aligns cross-functional activities and ensures accountability progress and timely delivery of strategic initiatives. | |||
4) KEY JOB FUNCTIONS (Main activities undertaken by the jobholder and reflective of the most important features of the job) | |||
1. Executive Representation & Stakeholder Engagement Represent the GCEO in selected internal and external meetings ensuring effective follow-through Engage with Group leadership to maintain alignment on priorities and deliverables Build and sustain strong relationships with senior stakeholders clients and partners Act as a link between the GCEO and the business ensuring clarity in direction and expectations | 2. Strategic Execution & Coordination Drive execution of GCEO and Group priorities across functions and geographies Provide administrative and coordination support on GCEO-led special projects. Track key initiatives and ensure timely progress and delivery Coordinate cross-functional efforts and resolve bottlenecks Maintain visibility on progress and escalate risks where necessary | ||
3. Decision Support & Thought Partnership Act as a trusted thought partner to the GCEO Prepare high-quality briefing materials presentations and meeting insights Provide structured input to support clarity and direction on key matters | 4. Governance Accountability & Follow-through Drive discipline in execution across leadership teams Track commitments from meetings and ensure closure and accountability | ||
5. Executive Office Coordination Manage high-level communication and scheduling aligned to business priorities Provide Board & Committee Support Prepare executive-level presentations for leadership clients and Board engagements Travel & Logistics Management Identify opportunities for improving processes and systems | Other: Perform other job-related duties as assigned by the Line Manager. | ||
5) MEASURES OF SUCCESS | |||
Effective execution of GCEO priorities across the Group Strong alignment and coordination across leadership teams Improved accountability and follow-through on key initiatives High-quality representation of the GCEO in strategic engagements Timely delivery of cross-functional projects | |||
6) EXPERIENCE/ SKILLS & COMPETENCIES/ LICENCES & CERTIFICATIONS/ EDUCATION REQUIRED: (Minimum level of experience skills and competencies licences & certifications and education required to perform effectively in the role) | |||
Education:
| Experience
| ||
Skills and Competencies: o Business & Strategic Thinking o Strong understanding of how organizations operate and deliver value o Tech-savvy with experience in MS Office Teams and digital board/meeting tools. o High attention to detail o Proactive solutions-oriented and comfortable with ambiguity. o Ability to connect priorities to execution excellence o Strong project coordination and follow-through o Strong interpersonal skills confident to engage and influence senior executives board members and partners. o Ability to represent the GCEO with credibility and professionalism o Clear structured and impactful communication skills o Ability to synthesize information into actionable insights o High level of discretion confidentiality and professionalism o Strong decision-making capability |
7) OTHER COMMENTS (If any) |
The role requires someone who; operates with a leadership mindset not a support mindset can step into complex environments and drive clarity and action Is comfortable engaging senior leaders and holding them accountable moves seamlessly from discussion to execution Brings structure discipline and momentum into the GCEOs office |
8) SIGNATURES |
Requirements
| Experience
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Required Skills:
Bachelors degree in Business administration Communication or related field. Additional certification in Executive Support or Project Management is an advantage Experience Minimum of 57 years of experience supporting C-level executives in a fast-paced complex environment. Prior experience supporting board-level processes and committees is required. Experience working with multi country stakeholders or in a multi-entity group is preferred.
