Executive Operations Coordinator
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Job Location:
Monthly Salary:
Posted on:
9 hours ago
Vacancies:
1 Vacancy
Job Summary
Executive Operations Coordinator
Company: Seamless Assist
Location: Remote PST Schedule
Employment Type: Full-Time
Role Overview
Seamless Assist is seeking a highly organized Executive Operations Coordinator to support executive productivity and day-to-day operations in a fast-paced remote environment. This role focuses on calendar management communication operational coordination and structured workflow support while leveraging AI tools to improve efficiency.
Candidates must be available during PSTEST business hours and have B2 English proficiency.
Key Responsibilities
- Manage executive calendars scheduling and meeting coordination across time zones
- Organize and prioritize executive inbox communications
- Draft professional emails reports and documentation
- Track deadlines tasks and follow-ups for leadership
- Prepare meeting agendas notes and action items
- Maintain organized digital filing and documentation systems
- Support cross-functional communication and operational coordination
- Conduct research and compile information for executive decision-making
- Use AI tools (ChatGPT or similar) to assist with drafting summarizing and workflow organization
Requirements
- 13 years experience in executive support administrative or operations coordination roles
- Availability during PSTEST business hours
- B2 English proficiency
- Strong organizational and multitasking skills
- Proficiency with Google Workspace or Microsoft Office
- Ability to work independently with minimal supervision
- High level of professionalism and discretion
Key Skills
- Corrosion Inspection
- Evaluation
- Drafting
- Activex
- HR Operations
