ADMINISTRATIVE ASSISTANT

JOB TITLE: ADMINISTRATIVE ASSISTANT

An administrative assist serves as the first point of contact for an organization while providing essential administrative support to ensure smooth daily operations. The role also includes coordinating schedules managing appointments and supporting meetings through preparation of documents booking venues and taking minutes where required. Overall the candidate should be highly competent administrator with strong organizational skills excellent communication and persuasion abilities and the capacity to manage multiple priorities across administrative sales and marketing functions.

1) Office Administration

• Manage day-to-day office operations to ensure efficiency and smooth workflow
  
• Maintain office supplies inventory and coordinate procurement
  
• Monitoring office supplies coordinating procurement coordinate travel arrangements and logistics for staff and visitors
  

2) Communication & Correspondence

• Handle incoming calls emails and correspondence in a professional manner
  
• Draft proofread and distribute internal and external communications
  
• Act as a liaison between departments clients and external stakeholders
  

3) Scheduling & Coordination

• Manage calendars appointments and meeting schedules for management
  
• Coordinate meetings including booking venues preparing agendas and taking minutes
  
• Arrange travel logistics (flights accommodation transport)
  

4) Document Management

• Prepare reports presentations and administrative documents
  
• Maintain accurate records and databases
  
• Ensure confidentiality and proper handling of sensitive information
  

5) Social Media & Digital Content Support

• Conduct basic market or industry research to support content development
  
• Create and schedule basic content for company social media platforms
  
• Provide input for blogs articles or website updates where required
  
• Monitor engagement and provide basic performance feedback (likes reach inquiries)
  

6) Support to Management

• Provide administrative support to senior staff and management teams
  
• Assist in preparing reports and performance data
  
• Follow up on action points and deadlines
  

7) Client & Visitor Management

• Receive and attend to visitors in a professional manner
  
• Support client onboarding documentation and coordination
  
• Ensure a positive front-office experience
  

8) Compliance & Record Keeping

• Ensure adherence to company policies and administrative procedures
  
• Support audit processes by maintaining accurate documentation
  
• Assist in compliance-related administrative tasks
  

KNOWLEDGE SKILLS AND EXPERIENCE:

1. Bachelors degree/ Diploma in Business Administration & Management Quality Management Public relations Marketing or related field.

2. Proficiency in MS Office and quality management software/tools process mapping and workflow analysis

3. Experience in implementing or maintaining a QMS.

4. Experience in conducting audits and handling compliance processes is an added advantage.

5. Strong understanding of risk management and mitigation practices

6. Strong written and verbal communication skills.

7. Team oriented highly motivated energetic innovative and enthusiastic.

8. A person of Integrity

Interested and qualified applicants should submit their applications through the link below.

Note:

Only shortlisted applicants will be contacted.

Q-SOURCING SERVTEC IS AN EQUAL OPPORTUNITY EMPLOYER. ANY SOLICITATION WILL LEAD TO DISQUALIFICATION.

Requirements

Bachelors degree/ Diploma in Business Administration & Management Quality Management Public relations Marketing or related field.

2. Proficiency in MS Office and quality management software/tools process mapping and workflow analysis

3. Experience in implementing or maintaining a QMS.

4. Experience in conducting audits and handling compliance processes is an added advantage.

5. Strong understanding of risk management and mitigation practices

6. Strong written and verbal communication skills.

7. Team oriented highly motivated energetic innovative and enthusiastic.

8. A person of Integrity