Front Desk Administrative Assistant
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Job Location:
Grass Valley, CA - USA
Monthly Salary:
Not Disclosed
Posted on:
2 days ago
Vacancies:
1 Vacancy
Job Summary
We are seeking an experienced Front Desk Administrative Assistant to support the Grass Valley CA office of a community-focused organization. This position serves as the front desk and primary administrative resource providing reception support while ensuring smooth day-to-day office functions. The Front Desk Administrative Assistant will work closely with internal teams leadership and external partners delivering exceptional customer service in a fast-paced service-oriented environment.
$22.00 per hour
Temp to Hire
Onsite in Grass Valley CA
PRIMARY RESPONSIBILITIES:
Serve as a welcoming professional first point of contact for staff clients and visitors in a public-facing environment.
Manage multi-line phone systems lobby operations room reservations and general front-office workflow with courtesy and efficiency.
Maintain organized safe and well-supplied office and reception areas coordinating with Facilities on security maintenance and operational needs.
Perform a wide range of administrative tasks including drafting correspondence processing documents scanning/copying and distributing mail.
Develop and maintain office procedures forms and tracking logs to support smooth daily operations.
Demonstrate strong problem-solving conflict-resolution and de-escalation skills while upholding professional standards and agency values.
Collaborate effectively across programs and departments maintaining accurate calendars supporting team needs and participating in ongoing training.
Work a flexible schedule travel to other sites when required and perform additional duties that support agency goals and compliance requirements.
SKILLS & QUALIFICATIONS:
Bachelors degree or 3 years of progressively responsible administrative experience in a professional office setting.
Strong customer service background with the ability to manage high-pressure escalated or time-sensitive situations.
Advanced proficiency in Microsoft Office and the ability to learn and use agency or department-specific software systems.
Demonstrated ability to provide high-level administrative support including problem-solving conflict resolution and creating or improving administrative processes.
Proven capacity to work independently while contributing positively to team dynamics collaboration and front-office operations.
Excellent communication skillswritten verbal and interpersonalwith the ability to engage effectively with staff leadership partners and visitors.
Strong organizational and time-management abilities including managing multiple priorities maintaining confidentiality and exercising sound judgment.
Ability to meet agency requirements (e.g. background check TB test) and if applicable maintain a valid drivers license insurance and reliable transportation.
Required Experience:
Junior IC
About Company
Pacific Staffing in Sacramento, one of the top Sacramento staffing agencies, provides temporary staffing, recruiting and employment services in Sacramento and beyond.
