Administrative Assistant
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Job Location:
Boston, NH - USA
Monthly Salary:
Not Disclosed
Posted on:
2 hours ago
Vacancies:
1 Vacancy
Job Summary
Administrative Assistant
Boston MA 02111
6-Month Contract (Potential Extension)
Onsite Position
Job Summary
We are seeking an experienced Administrative Assistant to provide direct support to senior Safety Division leadership including the Deputy Chief Safety Officer and Chief of Safety Management Systems. This role requires strong organizational skills advanced Excel capabilities and experience supporting executives in a fast-paced office environment.
Key Responsibilities
- Provide executive-level administrative support to senior leadership
- Manage calendars and schedule meetings using Microsoft Outlook and Teams
- Prepare and finalize PowerPoint presentations reports and leadership materials
- Draft agendas correspondence and meeting documentation
- Take and distribute meeting minutes
- Coordinate internal and external meetings including room scheduling
- Support safety training sessions and department events
- Order supplies manage inventory and process requisitions and invoices
- Route documents for signature via DocuSign
- Assist with document management file organization and archiving
- Serve as the primary point of contact for visitors
Required Qualifications
- 3 years of Administrative Assistant or Executive Assistant experience
- Advanced proficiency in Microsoft Excel (data analysis reporting trending)
- Strong skills in Word PowerPoint Outlook Access and Teams
- Experience managing multiple calendars and coordinating meetings
- Excellent written and verbal communication skills
- Strong organizational and time management skills
- High attention to detail
Preferred Skills
Administrative Support Executive Support Calendar Management Meeting Coordination Excel Reporting Data Analysis PowerPoint DocuSign Event Coordination Invoice Processing Office Administration
