Administrative Assistant

Provides administrative support to ensure the efficient operation of the office. Supports managers and team members through a variety of organizational and communication tasks. Handles confidential and time-sensitive information with discretion and professionalism. Communicates effectively via phone and email ensuring all administrative duties are completed accurately with high quality and in a timely manner. Demonstrates the ability to prioritize tasks work independently and support multiple projects. May assist in directing the work of others and uses sound judgment initiative and creativity to accomplish goals.

Duties:

• Answer screen and direct phone calls emails and in-person inquiries providing accurate information and excellent customer service.
• Greet and assist visitors ensuring a professional and welcoming office environment.
• Manage calendars schedule meetings appointments and conference calls for staff and leadership.
• Prepare edit and distribute correspondence reports presentations and other documents.
• Maintain organized filing systems (electronic and physical) and accurate contact lists.
• Perform general administrative duties including filing typing copying scanning and document preparation.
• Coordinate travel arrangements for staff and senior managers including itineraries and expense reporting.
• Prepare submit and reconcile expense reports and assist with invoice processing and tracking.
• Maintain office supply inventory place orders and ensure timely replenishment of materials.
• Ensure proper operation of office equipment by coordinating maintenance repairs and inventory tracking.
• Take accurate meeting minutes and assist with follow-up on action items.
• Support report generation and assist in preparing regularly scheduled and ad hoc reports.
• Handle multiple projects and priorities in a fast-paced environment while meeting deadlines.
• Maintain confidentiality when handling sensitive information.
• Coordinate and streamline office procedures to improve efficiency.
• Support team operations and contribute to overall organizational success as needed.

To excel in this role you must embody our core values of integrity passion and a strong work ethic. These values are essential to our success and we are looking for someone who shares out commitment.

Qualifications :

• High school diploma or general education degree GED.
• Follow instructions without close supervision.
• Must be able to work weekends and holidays as needed.
• Required to pass a background screen drug test and prove eligibility to work in the United States.
• Knowledge of office management systems and procedures.
• Excellent time management skills and ability to multi-task and prioritize work.
• Attention to detail and problem solving skills.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills.
• Proficient in MS Office.

Additional Information :

Why Westgate

• Comprehensive health benefits medical dental and vision
• Paid Time Off (PTO) vacation sick and personal
• Paid Holidays
• 401K with generous company match
• Get access to your pay as you need it with our Daily Pay benefit
• Family benefits including pregnancy and parental leave and adoption assistance
• Wellness Programs
• Flexible Spending Accounts
• Tuition Assistance
• Military Leave
• Employee Assistance Program (EAP)
• Life Disability Accident Critical Illness & Hospital Insurance
• Pet Insurance
• Exclusive discounts for Team Member (i.e. hotels cruise resorts restaurants entertainment etc.) 
• Advancement & development opportunities
• Community Involvement Programs

Westgate Resorts is an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin protected veteran status disability status or any other protected status under federal state or local law. If you have a disability and believe you need a reasonable accommodation in order to complete your application or any part of the recruiting process please email with the job title and the location of the position for which you are applying.

This job posting is intended to provide a general overview of the position and may not include every responsibility duty or qualification required. Duties responsibilities and activities may change at any time with or without notice.

Remote Work :

No

Employment Type :

Full-time