Payroll Assistant
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Job Location:
Fairfield, OH - USA
Monthly Salary:
Not Disclosed
Posted on:
2 hours ago
Vacancies:
1 Vacancy
Job Summary
Job Description:
Basic Function: The Payroll Assistant is responsible for the accurate and timely processing of the weekly payroll consisting of approximately 1800 non-exempt employees (including fluctuating student worker population). This individual maintains and submits payments for employee benefit programs submits payroll tax payments electronically transfers bank and benefit contribution files and maintains payroll procedure documentation.
Unusual Work Conditions: Peak periods of workflow highly confidential information
Knowledge and Skills Needed
Education: High School diploma is required. Associates Degree preferred or related equivalent experience.
Experience: Minimum of 1-2 years of professional experience is required. Microsoft Office applications experience required. Workday Payroll experience preferred.
Essential Functions:
This position will be responsible for the accurate and timely processing of weekly payrolls including but not limited to:
Payroll data entry and retroactive pay review
Processing monitoring and reporting of employee voluntary deductions
Review of benefit and leave of absence items
Understanding of taxable/nontaxable payroll items for verification of payments
Validation of integration data to external vendors for tax and benefits compliance
Remittance of payments to external vendors/departments
Receive and process garnishment and child support notices
Responsible for the review and processing of weekly non-exempt employee time entries including:
Union Collective Bargaining Agreement compliance
Shift and shift differential reviews
Assisting employees in time entry
Occasionally reviewing related policies and procedures with employees
Review and maintain banking processes including:
Processing of prenotes stop payments and reversals in Workday and banking portal
Uncashed check monitoring
Reissue missing or stale-dated payments
Collaborate with accounting to complete annual escheatment process
Confirm banking changes with employees
Maintain a comprehensive understanding of University policies and procedures for appropriate application to payroll processing and employee assistance
Effectively communicate policies deadlines and problem resolutions to promote an image of efficiency and courtesy to University faculty staff and student employees
Understand and apply confidentiality of payroll data to maintain employee confidence in the payroll operations of Fairfield University
Maintain a general understanding of Federal and State requirements for payroll tax benefits and other compliance items
Support of Senior Payroll Assistant and semi-monthly payroll processes as needed
General
Attention to detail is
Comfortable discussing financial matters over the phone with employees
Monitor shared resource email account
Manage announcements for changes in procedures
Handling sensitive mail and filing of documents
Order office supplies as needed
This position is based at Fairfield Universitys Fairfield CT campus. Hybrid schedule possible.
Category:
Finance - StaffPerforms such other duties responsibilities and activities as required by supervisor and as departmental/University needs indicate.
*Disclaimer
The above information indicates the general nature and level of work performed by employees within this classification. It is not designed to contain and should not be interpreted as a comprehensive inventory of all duties responsibilities activities and/or qualifications required or expected of employees assigned to this job. Duties responsibilities and activities may change and new ones may be assigned at any time with or without notice.
All offers of employment are contingent upon a satisfactory background check.
Fairfield University provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws. This policy applies to all terms and conditions of employment including recruiting hiring placement promotion termination layoff recall transfer leaves of absence compensation and training.
Load a resume or CV first then upload supporting documents including a cover letter at the bottom of the third page under the My Experience section where it says to upload a Resume/CV. You will be able to upload up to 5 other documents in this section. You will be unable to edit your application so please have all documents available before applying.
Faculty Positions: If you need to upload more than 5 documents please either combine them to upload or email the additional documents to the applicable contact in the job description.
Staff positions: If you need to upload more than 5 documents please either combine them to upload or email them to
Required Experience:
Junior IC
Key Skills
About Company
Fairfield University is a Jesuit, Catholic university in mission and spirit with over 5,000 undergraduate and graduate students from across the globe.
