PA to the General Manager

Role Overview:

St. Pauls School is seeking a Personal Assistant to support the General Manager (GM) with administrative experience in client-focused environments. The ideal candidate is organized proactive and able to work independently in a dynamic setting. Strong verbal and written communication skills are essential for interacting with colleagues parents students visitors and suppliers. The role requires attention to detail discretion and the ability to handle confidential information. Advanced proficiency in Word and Excel is required.

About us:

St. Pauls was founded in 1926 and was the first school in South America to receive accreditation from the UK government as a British School Oversees. Fully coeducational with about 1000 pupils aged from 3 to 18 it is a school with history and tradition but which embraces innovation contemporary values and the latest in digital learning. We are a world-class school and an international member of HMC and IAPS and a member of COBIS and the LAHC. We are proud of our local national and international reputation and we constantly strive to improve the opportunities for our pupils and staff. Our recent BSO inspection judged us as a leading British School overseas and you can download the report from our website. Our exceptional facilities place teaching and learning at the heart of the school

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More details about the school can be found at .

Key Responsibilities:

Calendar and Communication Management

• Manage and schedule individual and group meetings ensuring the GMs calendar is organized.

• Attend to staff suppliers and partners in person by phone or via email providing appropriate support and guidance.

• Submit requests for meeting room reservations maintenance cleaning and other infrastructure services.

Administrative and Financial Support

• Request office supplies for the GM and follow up on contracted services.

• Manage legal collections and process payments for invoices and services required by the GM.

• Prepare corporate card usage reports and handle expense reimbursement processes when applicable.

• Monitor and manage the corporate credit card for role-related payments.

Documentation and Legal Matters

• Manage statutory documentation including liaising with the legal team to collect signatures on board minutes powers of attorney and other legal documents.

• Coordinate signature collection for chemical product license renewal documents with the relevant authorities in partnership with Realiza.

• Manage documents in SharePoint.

• Oversee all school contracts including drafting legal review and verifying documents requiring the GMs signature ensuring compliance with commercial terms and LGPD (General Data Protection Law).

Research and Benchmarking

• Periodically collect updated tuition fees and other charges from major competing schools and update the adjustment management spreadsheet.

Events Travel and Professional Development

• Register the GM for conferences (ISBA COBIS) courses and relevant events.

• Coordinate all administrative logistics for these activities including liaising with travel agencies for flights and accommodations.

• Manage the travel agency to ensure compliance with school policies.

• Ensure planning setup and execution of GM-requested events/meetings (Board Meeting ALM SPL etc.).

Personal Support for the GM (as needed)

• Track ongoing GM-directed projects to support follow-up on deadlines documentation and deliverables.

Work Schedule:

On-site at the school from 7:15 AM to 4:30 PM.

Professional Profile

• Bachelors degree in Administration Accounting Economics Executive Secretariat or related fields

• Experience in executive or administrative assistance

• Calendar meeting and correspondence management

• Basic financial management (payments budgets spreadsheets)

• Advanced Office skills (Excel Word PowerPoint)

• Advanced English

Personal profile

• Confident IT skills including Microsoft Office with focus on Word and Excel

• Adaptable and proactive thriving in fast-paced environments with shifting priorities

• Excellent team working skills and the willingness to work as an integral part of a busy team in the accomplishment of common goals and objectives

• Excellent interpersonal communication and organizational skills

• Ability to develop a positive relationship with staff parents and suppliers

• Confident handling of enquiries by telephone email and in person

• Ability to maintain confidentiality at all times and work with discretion when dealing with sensitive and confidential information Curiosity willingness to learn and grow