Litigation Legal Support Specialist

Greenberg Traurig (GT) a global law firm with locations across the world in 15 countries has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package along with the opportunity to work within an innovative and collaborative environment.

Join our Litigation Team as a Legal Support Specialist located in our Miami office.

We are seeking a highly skilled professional who thrives in a fast-paced deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. If you are someone who demonstrates initiative adaptability and innovation we invite you to join our team.

This role will be based in our Miami office on an in-office basis. Regular in-office presence is required for day-to-day operations as well as for team meetings training opportunities and relationship building.

Position Summary

This position provides high-level secretarial and administrative support to three or more attorneys. Assist attorneys in preparing litigation cases from onset through post-trial; Document production and management data mining research; obtaining and organizing case files on a daily basis; preparing organizing and maintaining deposition materials and summaries; assisting with trial and mediation preparations; may enter time; assist with document production including creation and editing of various legal forms correspondence and documents. Candidate should also be flexible to work overtime as needed.

Key Responsibilities

• Handles scheduling and travel arrangements. Schedules court appearances depositions arbitrations mediations client meetings and conference calls; arranges business itineraries and coordinates lawyers travel arrangements; processes travel reimbursement maintains calendar and due dates for lawyers as required

• Sorts reads and annotates incoming mail and documents as required.

• Types and composes general correspondence memos legal documents faxes reports etc. from various sources. Responsible for accuracy and clarity of final copy. Ensures that all correspondence or other documentation is dispatched in a timely manner (via mail messenger express delivery services etc.)

• Prepares draft documents such as briefs complaints motions subpoenas summonses using firm templates and information from attorneys. Prepares motion binders and special working binders

• Coordinates multi-document filings in Federal Circuit and State courts including E-filings

• Establishes and maintains filing and records in both hard copy and electronic formats.

• Oversees and conducts document reviews; prepares documentation regarding criteria changes; tracks and reports on review progress and results

• Performs analytical tasks including preparing witness interview memoranda reviewing and summarizing documents and deposition and court transcripts and creating and using substantive coding tools

• Performs and oversees proof reading of briefs and other legal documents

• Assists with trial preparation including creating trial notebooks identifying and organizing exhibits coordinating witness schedules maintaining trial calendars and communicating effectively with opposing counsel and courtroom staff

• Assists with other department activities as needed and performs additional duties and responsibilities as assigned

Qualifications

Skills & Competencies

• Proficiency with rules for court document filings

• Comprehension of a variety of legal court documents including complaints answers rulings judgments affidavits motions appeals table of contents/authorities subpoenas court dockets reports memos and correspondence

• Strong ability to maintain high standards use good judgment and seek out ways to contribute and anticipate needs

• Strong attention to detail organizational skills and ability to manage time effectively

• Excellent interpersonal skills communication skills and the ability to collaborate well in a team

• Position also requires the ability to work under pressure to meet strict deadlines.

Education & Prior Experience

• Bachelors Degree or equivalent experience preferred

• Minimum 5 years of experience as a legal secretary/assistant working in a business law practice in the firms Litigation department

• Experience with iManage preferred

Technology

• Computer proficiency in Microsoft Office Suite applications including Word PowerPoint Excel and Outlook as well as document management and other office technologies expertise in e-filing

• Exceptional computer skills with the ability to learn new software applications quickly

GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individuals race sex or other protected characteristics and to the principles of non-discrimination on any protected basis.