ReceptionistOffice Administrator

The Company:

Czarnowski Collective is quite literally the sum of its parts. Its a banner under which youll find four distinct studios: Czarnowski Public School Infusion and assembly. While each studio has unique capabilities the approach to building stand-out brand experiences is the same: We wonder. That means every project is met with informed curiosity and imagination to deliver remarkable experiences that inspire audiences around the world.

Joining Czarnowski Collective means the opportunity to be more than a number more than a job title more than a spectator. We are a collective of dreamers and thinkers doers and makersand were in search of more of the same to join the ranks.

The Purposes:

The Receptionist/Office Administrator will serve as the face of the office creating a welcoming and professional first impression for all visitors and team members. This role is responsible for managing the front desk overseeing onsite visitor relations and supporting day-to-day office operations to ensure everything runs smoothly.

Youll coordinate guest check-ins maintain a polished and organized reception area and assist with general administrative tasks that support multiple departments. This position is perfect for someone who is proactive detail-oriented and enjoys creating a positive well-run environment.

The Job:

Front Desk & Reception Responsibilities

• Provide consistent full-time front desk coverage coordinating with the Production Assistant team for backup support
• Greet and check in all visitors and guests ensuring a positive and professional experience
• Answer screen and direct incoming phone calls in a timely manner
• Manage conference room scheduling including reservations and adjustments as needed
• Receive and distribute deliveries (lunches packages etc.) and notify recipients promptly
• Handle incoming and outgoing mail (USPS FedEx UPS)

Office Administration & Operations

• Support client meetings by coordinating setup including beverages catering and materials
• Coordinate catering orders for internal meetings and special events
• Manage office supply inventory including ordering and maintaining supply rooms
• Coordinate courier services for pickups and deliveries
• Serve as the primary contact for breakroom vendors and resolve any service issues
• Act as an onsite resource for general office needs and operational support
• Partner with Office Management and HR to support employee engagement initiatives and events
• Provide additional administrative support across departments as needed

The Person:

• Experience in a professional office environment.
• Ability to work well with others.
• Excellent written and verbal communication skills and strong organizational skills.
• Ability to work independently take initiative set priorities and see projects through to completion.
• Strong service orientation.
• Flexibility and adaptability
• Reliable transportation

Daily Schedule

Monday - Friday 8 AM 5 PM

This position is eligible for health care benefits life insurance time offbenefitsand participation in the Companys 401(k) plan.

What we offer:

• Medical Dental and Vision benefits effective within 30 days (or less) of your start date

• 401K matching with no vesting period (you are fully vested as of day 1)

• Generous Paid Time Off (PTO)

• Paid Holidays

• Collaborative Work Environment

Collective Culture Core Values:

We recognize that the success of our business rests with the skills and efforts of our people and in return for their contributions our employees can expect a flexible work environment that delivers on the 10 principles that define our company culture:

• We celebrate creativity curiosityinnovationand imagination.

• We are humble and respectful.

• We act with honesty and integrity.

• We empower and trust one another.

• We embrace individuality and an entrepreneurial spirit.

• We champion initiatives that bolster diversityequityand inclusion.

• We prioritize safeethicaland sustainable business practices.

• We foster a culture of meritocracy - rewarding skills and abilities instead of influence.

• We always deliver.

• Wedonttake ourselves too seriously.

Through several existing and future initiatives Czarnowski Collective is exploring thoughtful and creative ways to embrace individuality and more effectively champion diversityequityand inclusion across our network.

EEO Statement

Czarnowski Collective is proud to be an Equal Opportunity Employer. Wedontjust acceptdifferences we honor nurture and celebrate it! All aspects ofemploymentincluding the decision to hire promote discipline or discharge will be based on merit competence performance and business needs. Wedontdiscriminate based on race religion color national origin sex/gender (including pregnancy childbirth or related medical conditions) sexual orientation gender identity gender expression age status as a protected veteran status as an individual with a disability or other applicable legally protected characteristic.

Required Experience:

Unclear Seniority