Executive Administrative Assistant
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Job Location:
Phoenix, NM - USA
Monthly Salary:
Not Disclosed
Posted on:
2 days ago
Vacancies:
1 Vacancy
Job Summary
Pay Class: Full-TimePay Type: Salaried BonusWHY YOULL LOVE THIS JOB:The Executive Administrative Assistant position is an integral part of the team and needs to be extremely proactive in anticipating and adapting to the needs of the team. The candidate must have the ability to work well in a fast-paced Ambulatory Surgery Center management company and manage multiple tasks and conflicting priorities with accuracy flexibility and attention to detail. Critical to the success of this position is the development of positive working relationships with a wide range of colleagues both within and outside of Atlas Healthcare Partners. Additionally this role will partner closely with other EAs on the Executive Support Team and across other lines of business. Key Responsibilities include: Proactively managing executive calendars which include appointments in multiple time zones and accommodating last-minute changes and urgent business needs as Executive Administrative Assistant will provide high-level executive administrative support to the Atlas Executive Leadership team by conducting research preparing reports handling information requests and performing other administrative functions such as preparing correspondence and other time-sensitive documents receiving visitors arranging critical conference calls scheduling complex meetings for multiple executives coordinating travel & expense reports and much ideal candidate will have an exceptional background and experience supporting C-Suite and other high-level executives such as Vice President and Chief level roles while maintaining professionalism and confidentiality. ESSENTIAL FUNCTIONSTake and transcribe dictation for all meetings as required including but not limited to board meetings. Supports multiple Executives and departmental team members. Detail-oriented and high level of organization and communication is required in this role. Prepares collates and distributes various reports and requests in a timely and accurate manner. This includes completing or handling recurring department projects/board meetings or one-time projects as directed by telephone calls and visitors for Executives while directing them to the appropriate parties. Provides appropriate and accurate information to callers requiring detailed knowledge of departments area of responsibility and general knowledge of company policies practices and confidential executive administrative functions where errors could have moderate effect on costs such as typing proofing and assembling reports or proposals for customers or outside agencies and taking transcribing and distributing minutes of important meetings. Ability to manage multiple deadlines occurring simultaneously for multiple supervisors and/or departments calendar including scheduling meetings and appointments and following established instructions. May coordinate training classes registration and preparation of all materials AVA setup and other meeting preparation per Executive or Managers request. Develop meeting materials/agendas and prepare written data of attendance etc. Reconciliation of related invoices and expenses for of travel and hotel accommodations for executives and visitors as open and screen mail directed to supervisor. Composes timely and professional responses to inquiries and ascertains which items are of top priority/ urgency and communicates to manager and executive accordingly. Experience as a gatekeeper to Executives calendars and time is essential to success in this role. May provide clerical and administrative support to department staff per manager or executives request. Must maintain a high degree of confidentiality on all sensitive information this position is privy maintain supply inventories by checking stock to determine inventory level anticipating needed supplies placing and expediting orders for supplies and verifying receipt of duties as all functions according to established policies procedures regulatory and accreditation requirements as well as applicable professional standards. Provides all customers with an excellent service experience by consistently demonstrating our core company values each and every day. A high level of teamwork in conjunction with all leaders and Executive Assistant team members is QUALIFICATIONSAssociates Degree or equivalent experience knowledge of clerical and administrative services as normally demonstrated through at least four years of administrative support experience. Three plus years of direct C-Suite support experience. Must have the ability to follow oral and written directions as they relate to the functions listed above. Must have excellent oral written and interpersonal communication skills to effectively interact with departmental personnel assist customers with inquiries schedule meetings and appointments as well as provide assistance with incoming telephone calls and walk-ins. Must have a working knowledge of personal software packages to perform the clerical and administrative functions described above. Must have the ability to organize prioritize and multi-task workload in a fast-paced environment and maintain a professional manner. Proficient in MS Office Suite. Bachelors degree and additional experience preferred.
Required Experience:
Junior IC
Key Skills
About Company
The Partner of Choice for the World’s BEST Health Systems and Physicians We partner with health systems and physicians to develop, manage, and invest in Ambulatory Surgery Centers (ASCs). The Partner of Choice for the World’s BEST Health Systems and Physicians We partner with health s ... View more
