Administrative Assistant
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Posted on:
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Vacancies:
1 Vacancy
Job Summary
Job Title: Administrative Assistant
Location: Mason OH 45040
Duration: 3 Months (Potential Extension)
Pay Rate: $25 - $30/Hr. on W2
Shift Timing: Standard Shift
Note:
- This is a Part Time role.
- Will be working 20 hours per week.
Job Description
- Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office.
- Supports managers and employees through a variety of tasks related to organization and communication.
- Responsible for confidential and time-sensitive material.
- Familiar with a variety of fields concepts practices and procedures.
- Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner.
- Answer and direct phone calls
- Organize and schedule meetings and appointments.
- Maintain contact lists.
- Produce and distribute correspondence memos letters faxes and forms.
- Assist in the preparation of regularly scheduled reports.
- Develop and maintain a filing system.
- Order office supplies.
- Book travel arrangements.
- Submit and reconcile expense reports.
- Provide general support to visitors.
- Provide information by answering questions and requests.
- Take dictation.
- Research and create important presentations and develop processes.
- Generate reports.
- Handle multiple projects.
- Prepare and monitor invoices.
- Develop administrative staff by providing information educational opportunities and experiential growth opportunities.
- Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
- Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
- Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
Technical Skills
Must Have
- We are seeking a proactive and detail-oriented Administrative Assistant to support our senior leadership team.
- This role is critical in ensuring efficient calendar management email oversight meeting scheduling travel coordination and procurement processes.
- The ideal candidate will demonstrate exceptional organizational skills a strong sense of ownership and the ability to work autonomously in a fast-paced environment.
Nice To Have
- Calendar Management: Manage and coordinate calendars for various senior leaders.
