Manager Client Operations & Support

WHO WE ARE:

Zinnia is the leading technology platform for accelerating life and annuities growth. With innovative enterprise solutions and data insights Zinnia simplifies the experience of buying selling and administering insurance products. All of which enables more people to protect their financial futures. Our success is driven by a commitment to three core values: be bold team up deliver value and that we do. Zinnia has over $180 billion in assets under administration serves 100 carrier clients 2500 distributors and partners and over 2 million policyholders.

WHO YOU ARE:
The Client Operations & Support Manager serves as the operational liaison between Zinnias clients and internal functional teams. This role is responsible for managing client inquiries operational escalations and service requests ensuring timely resolution and a high-quality client experience.
The role works cross-functionally with Operations Technology Finance Licensing and Shared Services teams to coordinate issue resolution provide operational insights and support client service delivery. This position plays a critical role in maintaining service excellence and supporting client relationships from an operations perspective.

WHAT YOULL DO:
Client Support & Escalation Management
Serve as the operational point of contact for client support requests outside standard processes.
Manage escalations from intake through resolution ensuring timely follow-up and closure.
Monitor shared client mailboxes and ensure inquiries are routed and resolved appropriately.
Handle cases requiring special handling and ensure compliance with operational guidelines.
Cross-Functional Coordination
Collaborate with internal teams including Operations Technology Finance Licensing and Shared Services to resolve client requests.
Engage subject matter experts and functional leads to address complex inquiries.
Ensure workflow items submitted through operational channels are resolved accurately and efficiently.
Operational Governance & Reporting
Provide clients with operational metrics including volume trends processing status and performance insights.
Support scorecard inquiries and operational reporting requests.
Assist in resolving administrative invoice queries and access-related issues.
Client Communication & Relationship Support
Facilitate clear and professional communication with clients regarding request status and resolutions.
Support recurring operational meetings by preparing data insights and action updates.
Assist in preparation of operational presentations and business review materials.
Actively participate in client monthly/quarterly reviews representing ZInnias performance operational metrics and service delivery outcomes
Ensure commitments and service priorities are tracked and fulfilled.
Process Improvement & Service Excellence
Identify recurring issues and recommend process improvements.
Support operational best practices to improve efficiency and client satisfaction.
Maintain documentation of procedures resolutions and operational guidelines.

WHAT YOULL NEED:
Bachelors degree (minimum)
10 years of total work experience out of which 6 years in business operations client support financial services or insurance operations.
Proven ability to manage client requests and escalations in a fast-paced environment.
Strong facilitation problem-solving and coordination skills.
Excellent written and verbal communication skills.
Ability to manage multiple priorities with accuracy and efficiency.
Strong stakeholder management and collaboration skills.
Preferred Qualifications
Experience in life insurance annuity administration or financial services operations.
Exposure to client service delivery or global delivery models.
Knowledge of process improvement methodologies (Lean Six Sigma).
Experience with operational reporting and data analysis.
Advanced proficiency in Microsoft Office tools.
Key Competencies
Client focus and service excellence
Operational accountability
Cross-functional collaboration
Analytical thinking and problem-solving
Professional communication and executive presence
Continuous improvement mindset
Work Model & Collaboration
Will work closely with US-based client relationship leaders and operational teams.
Requires complete overlapping work hours with US time zones as needed.
Participation in client calls and leading regular operational reviews.

WHATS IN IT FOR YOU
Were looking for the best and brightest innovators in the industry to join our team. At Zinnia you collaborate with smart creative professionals who are dedicated to delivering cutting-edge technologies deeper data insights and enhanced services to transform how insurance is done. Visit our website more information. Apply by completing the online application on the careers section of our website. We are an Equal Opportunity employer committed to a diverse workforce. We do not discriminate based on race religion color national origin gender sexual orientation age marital status veteran status or disability.

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