Operations Lead

Location:

About Us

Collegeboxes Powered by U-Haul provides door-to-door college moving storage and shipping services to students nationwide. Since 199 weve specialized in collegiate storage international shipping and study abroad support. Our mission is to simplify the moving process for students and partner institutions delivering convenience efficiency and peace of mind.

Job Description

The Operations Lead supports the day-to-day execution of Collegeboxes operations by guiding the Operations Coordinator team and ensuring high-quality service delivery across all markets. Reporting to Director this role leads workflows supporting escalations and driving operational consistency during both peak and off-peak periods. This position is responsible for coordinating team efforts improving processes and supporting key decisions related to staffing claims and customer experience. It is ideal for someone who thrives in a fast-paced environment highly organized and willingness to foster a collaborative solution-focused team environment.

During peak periods this role will also assist with customer communication via text email and chat.

Shift Schedule

• Location: In-Office

• Days: Monday through Friday

• Hours: 6:00am 3:00pm mst (during summer months)

• Business Hours: 4:00am 6:00pm mst

• Peak Season: Rotating weekends (April - September)

Key Responsibilities

Team Leadership & Daily Operations

• Lead and support the Operations Coordinator team in daily execution

• Help prioritize workloads and ensure timely accurate completion of tasks

• Act as a point of contact for escalations and operational questions

• Support peak season readiness and execution

• Contribute to off-season projects focused on improving operations and customer experience

Workflow & Process Optimization

• Monitor workflows across various systems to ensure accuracy

• Identify process gaps and recommend improvements

• Partner with leadership to implement operational enhancements

Training & Support

• Assist in onboarding and training Operations Coordinators

• Provide in-person training with service providers on procedures safety and service standards

• Help maintain and update training materials including U-Haul University courses and Center Procedures

Claims & Inventory Coordination

• Support claims management process with FedEx and internal teams

• File shipping claims on behalf of customers when needed

• Maintain photo documentation to reduce claims and disputes

Reporting & Financial Approvals

• Run and review daily and weekly operational reports

• Flag trends issues and opportunities for improvement

• Review and make final decision on refunds chargebacks and duplicate charges

Peak Season (May June August and September)

• Ability to drive U-Haul trucks and lift up to 50lbs (as needed)

• Availability for weekend shifts (half days or rotating weekends)

• On-call availability (2-4 weekend days) in December and January

• Travel up to 20 days per yearfor campus support conferences and events

Requirements

• 1-3 years of experience in operations logistics or team leadership

• Proficiency in Microsoft Office (Excel and Word required)

• Strong organizational and time management skills

• Ability to manage multiple priorities in fast-paced season environment

• Comfortable making recommendations and supporting decision making

• Positive professional and team oriented mindset

• Experience with Moving Help U-Box or center operations is a plus

U-Haul Holding Company and its family of companies including U-Haul International Inc. (U-Haul) continually strives to create a culture of health and wellness. Consistent with applicable state law U-Haul will not hire or re-hire individuals who use nicotine products. The states in which U-Haul will decline to hire nicotine users are: Alabama Alaska Arizona Arkansas Delaware Florida Georgia Hawaii Idaho Iowa Kansas Maryland Massachusetts Michigan Nebraska Pennsylvania Texas Utah Vermont Virginia and Washington. U-Haul has observed this hiring practice since February 1 2020 as part of our commitment to a healthy work environment for our team.

U-Haul is an equal opportunity employer. All applicants for employment will be considered without regard to race color religion sex national origin physical or mental disability veteran status or any other basis protected by applicable federal provincial state or local law. Individual accommodations are available on requests for applicants taking part in all aspects of the selection process. Information obtained during this process will only be shared on a need to know basis.