Real Estate Accounts Payable Specialist Philippines

Position: Accounts Payable Specialist - Philippines
Type of Contract: Independent Contractor
Working Hours: LA Business Hours: 8:00 AM 4:00 PM PST (non- negotiable)
Salary Range : $1.200 - $1.800 USD (Depending on experience)

About the company
Our client is a Los Angeles-based real estate investment and asset management company operating a growing multi-entity portfolio across three primary business verticals: a national car wash acquisition and operations platform a diversified real estate portfolio (including single-family rentals multifamily NNN medical offices and NNN gas stations) and an additional consumer goods business. We are a fast-moving professional organization with high standards and a culture of ownership accountability and continuous improvement.

About the role
We are seeking a highly organized and detail-oriented Accounts Payable Specialist to take full ownership of the AP function across multiple entities.

This is a remote full-time role for someone who thrives in a high-volume environment works independently and ensures all invoices and payments are processed accurately and on time.

This is not a general bookkeeping rolewere looking for a true AP specialist who takes pride in clean records strong controls and zero missed payments.

Responsibilities:

1. Invoice Processing & Vendor Payments

• Review verify and process vendor invoices across multiple entities
• Match invoices to approved purchase orders and completed work orders
• Ensure proper approvals are obtained prior to payment
• Process payments accurately and on schedule
• Resolve discrepancies and vendor issues promptly
• Maintain complete and organized documentation for all transactions

2. Accounts Payable Management

• Manage finance inbox and track all incoming invoices
• Maintain accurate AP aging reports and proactively flag overdue items
• Ensure all payments are properly documented and approved
• Coordinate with property managers on work order verification
• Organize and maintain digital records of all payments

3. Bank Reconciliation Support

• Reconcile AP transactions with bank statements monthly
• Identify and escalate discrepancies
• Maintain accurate payment records across multiple bank accounts

4. Utilities & Recurring Payments

• Process utility bills and recurring vendor invoices on time
• Track tenant utility allocations and chargebacks
• Ensure uninterrupted services by preventing missed payments

5. Reporting & Documentation

• Maintain accurate and up-to-date AP records
• Provide weekly AP status updates
• Support monthly close by clearing outstanding payables
• Assist with audits tax preparation and reporting documentation

Requirements:

Experience

• 2 years of accounts payable or property accounting experience
• Experience handling high-volume invoice processing
• Experience working across multiple entities and bank accounts
• Real estate or property management experience is a strong plus

Technical Skills

• Experience with accounting platforms (QuickBooks AppFolio Buildium etc.)
• Strong Excel or Google Sheets skills
• Comfortable with digital document management systems
• Familiarity with invoice matching and approval workflows

Core Competencies

• Exceptional attention to detail
• Strong organizational and time management skills
• Ability to work independently with minimal supervision
• Proactive communicator who flags issues early
• High level of integrity and discretion with financial data

Who Will Succeed in This Role

• You have experience in real estate or multi-entity environments
• You consistently keep AP queues clean and organized
• You take full ownership of your responsibilities
• You communicate proactively and dont need close supervision
• You are highly detail-oriented and process-driven