Office & People Operations Coordinator (Contract – 6 months)
Share
Job Location:
Monthly Salary:
Posted on:
6 hours ago
Vacancies:
1 Vacancy
Job Summary
Were looking for a highly organized and proactive individual to support our People team. This role plays an important part in maintaining a smooth day-to-day office experience while supporting employee onboarding and internal events.
This is a great opportunity for someone who enjoys working in a fast-paced environment is detail-oriented and takes pride in creating a positive and well-run workplace.
Office & Workplace Experience
- Support the day-to-day operations of the office ensuring spaces are organized stocked and running smoothly
- Act as a point of contact for office-related needs and coordinate with vendors when required
- Help maintain a welcoming and well-functioning work environment
Employee Experience & Onboarding
- Support onboarding logistics to ensure new hires have a smooth first-day experience
- Coordinate setup and help ensure employees have what they need to get started
- Assist with employee experience initiatives across the office
Events & Culture
- Support the planning and execution of internal events (team events 5 à 7 office moments)
- Help coordinate logistics vendors and setup
- Contribute to creating a positive and engaging workplace culture
Administrative Support
- Provide general administrative and coordination support to the team as needed
- Assist with scheduling logistics and day-to-day requests
Qualifications :
- 13 years of experience in an administrative office coordination events or similar role
- Strong organizational skills and attention to detail
- Ability to manage multiple tasks and priorities in a fast-paced environment
- Proactive mindset with a willingness to take ownership of day-to-day tasks
- Strong communication skills and ability to work across teams
- Comfortable working in a hands-on in-office environment
- Reliable and responsive with a strong sense of accountability
Additional Information :
What We Offer
- Career pathing: Real opportunities to grow through personalized development plans bi-annual employee reviews and mentorship program
- Professional development: Continuous training in performance management inclusive leadership leadership operating model team building and giving/receiving feedback
- Gender diversity & inclusion: Pay equity reviews inclusive policies and a Womens Employee Resource Group offering networking mentorship and quarterly learning sessions.
- Hybrid work: Enjoy flexibility with our hybrid model allowing you to work from home on select days.
- Community engagement: Two paid volunteering days per year to give back to causes you care about.
- Central location: Regular team gatherings and a collaborative office space in the heart of Montreal surrounded by cafés and restaurants.
- Team events: All year round employee events including annual kick-off employee summit quarterly happy hours and department events.
- Comprehensive benefits: A complete group benefits plan for you and your family that start day one.
What to Expect in Your Interview
- Initial Call
- Meet the Team
- Case or take-home interview
- Decision & Offer
Were committed to making every step of the process inclusive and accessible. If you require accommodations at any stage please let us know well ensure you have what you need to succeed.
Professional Growth & Development
Vention believes strongly in promotion from within. For this reason we structured a comprehensive professional development program that elevate high-performing individuals who deeply understand the inner workings of Vention. This program encompasses:
- In-house coaching program with former industry executives working with small cohort of emerging leaders
- Quarterly management training on topics ranging from Giving & Receiving Feedback to Building high-performing teams to Developing your own Leadership model
- Quarterly World-Class Speaker Series featuring industry leaders sharing their perspective and lessons learned as they build their function and business
- Dedicated professional development channels sponsored by the Executive team to foster continuous professional learning
- Book allocation program to further your knowledge in your domain of expertise or any business leadership topics
Diversity Inclusion & Belonging at Vention
When you join Vention you join a team of professionals with diverse experiences backgrounds and perspectives. Together were building a workplace where everyone belongs feels valued and can achieve extraordinary results.
We celebrate differences in ideas in experiences and in people. Our initiatives in gender equity career growth and leadership development are designed to create real opportunities for everyone to thrive.
Ventions culture
Vention is an uplifting environment for high achievers. Thinking that Ventions culture would keep you energized See our full culture guide here.
Remote Work :
No
Employment Type :
Full-time
Key Skills
About Company
Vention helps some of the most innovative manufacturing companies automate their production floor in just a few days. Vention's online-first manufacturing automation platform (MAP) enables its clients to design, automate, order, and deploy manufacturing equipment directly from their w ... View more
