Purchase Order (PO) Administrator
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Job Location:
Monthly Salary:
Posted on:
2 days ago
Vacancies:
1 Vacancy
Job Summary
| SUMMARY |
The Purchase Order (PO) Administrator is responsible for collaborating with Strategic Sourcing Category Management team as well as Operations and Finance on the administration of purchase order process. Key activities include but are not limited to purchase order administration pricing review as well as financial analysis and reporting.
| KEY DUTIES & RESPONSIBILITIES |
PO Administration
- Collaborates with Strategic Sourcing Category Management Team to administer the purchase orders for all supplier agreements/ contracts.
- Prepares all documentation required for purchase order execution accurately and in a timely manner.
- Ensures that all purchase orders are executed in accordance with the terms and conditions in a timely fashion.
- Coordinates adjustments to purchase orders due to service level change process for vendor agreements confirming pricing and scope amending purchase orders as required and interfacing with Finance to ensure modification to payment requirements.
- Coordinates the purchase order process. This entails compiling and generating purchase order and reports and issuing required notices and communications to both Strategic Sourcing Category Managers and vendors.
- Responsible for responding to inquiries made by internal and external concerned parties including Facility Managers Financial Controllers Sourcing managers and vendors.
- Collaborates with finance to resolves invoice discrepancies
- Tracks and files purchase order requisitions and quotes requester correspondence and exception to sourcing policy documentation.
- Administers the processing of purchase orders in the oracle financial system
- Documenting and reporting
- Other duties as assigned
KNOWLEDGE & SKILLS
- College diploma in business or another relevant program - preferred
- 1 3 years related experience working with Oracle Purchase Order
- Computer proficiency in MS Word Excel PowerPoint and Outlook Proficiency with Oracle purchase order system is an asset
- Strong interpersonal skills
- Excellent English communication skills (both written and verbal). French language is an asset
- Strong customer focus
- Ability to work both independently and in a team environment
- Strong organizational skills with the ability to multi-task under deadline pressure
- Attention to detail
Required Experience:
Unclear Seniority
Key Skills
About Company
BGIS is a global leader in integrated facility management services. Offering a full range of facility and real estate management services, BGIS partners with clients globally to bring forward innovative solutions.
