Sr. Administrative Assistant Planning, Design & Construction

Be inspired. Be valued. Belong.

At Emory Healthcare we fuel your professional journey with better benefits valuable resources ongoing mentorship and leadership programs for all types of jobs and a supportive environment that enables you to reach new heights in your career and be what you want to be. We provide:

• Comprehensive health benefits that start day 1
• Student Loan Repayment Assistance & Reimbursement Programs
• Family-focused benefits
• Wellness incentives
• Ongoing mentorship development leadership more

Acts as an individual contributor exercising independent discretion and judgment. May supervise administrative functions and support departmental operations at an advanced level.

RESPONSIBILITIES

• Completes special assignments requiring the collection organization and analysis of data which may serve as the basis for significant decisions

• Assists in preparing budgets provides guidance on budget projects and monitors departmental expenses

• Performs complex assignments and resolves issues escalated by staff or supervisors

• Executes all administrative tasks assigned to lower-level administrative roles as needed

Administrative & Office Support

• Answers phones screens calls takes messages and directs inquiries to appropriate staff

• Greets visitors courteously identifies needs and directs them accordingly

• Establishes and maintains departmental filing systems and procedures

• Retrieves and provides information for internal and external use

Scheduling & Coordination

• Manages calendars appointments and meetings for one or more executives

• Coordinates domestic and international travel including itineraries and expense reports

• Prepares executives for daily activities and priorities

• Organizes meetings and special events including:

  • Reserving facilities

  • Arranging equipment and materials

  • Coordinating speakers meals or refreshments

  • Developing agendas and seating arrangements

Communication & Documentation

• Receives reviews and distributes incoming correspondence

• Reviews outgoing communications for consistency and adherence to policies

• Prepares correspondence reports manuscripts charts and graphs

• Designs and generates reports statistics and presentations

Operations & Budget Support

• Operates standard office equipment (phones copiers fax machines computers)

• Gathers verifies and consolidates data for budget preparation and variance monitoring

Leadership & Staff Support

• May provide guidance or direction to clerical or administrative staff

• Distributes work assignments and assists in training employees

• Provides input for performance evaluations and personnel actions

• Initiates and processes employee transactions with appropriate approvals

• Assists in resolving employee concerns and determining appropriate actions

• Interprets departmental policies and directs staff to appropriate resources when needed

Professional Development

• Collaborates with management to develop professional growth plans

• Participates in training and educational in-services

Additional Duties

• Performs other duties as assigned

MINIMUM QUALIFICATIONS

• High School Diploma required

• Bachelors Degree preferred

• Minimum of five (5) years of progressively responsible related experience

• Equivalent combinations of education and experience may be considered

Emory is an equal opportunity employer and qualified applicants will receive consideration for employment without regard to race color religion sex national origin disability protected veteran status or other characteristics protected by state or federal law.

Emory Healthcare is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. Please contact Emory Healthcares Human Resources at . Please note that one weeks advance notice is preferred.