Office Manager

Williston, ND - USA

Monthly Salary: Not Disclosed

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

Holy Family Catholic Church

Williston Florida

Office Manager

Reports to: Pastor

Part-time

FLSA: Hourly Non-Exempt

DUTIES AND RESPONSIBILITIES

Serve parishioners volunteers and visitors by greeting welcoming and directing them appropriately.
Provide administrative secretarial and office support for the operation of the parish.
Record parish registrations contributions and other information as directed utilizing ParishSoft.
Prepare reports and for the Diocese Pastor and Councils.
Update and manage parish member information.
Prepare accounting package and reports (invoice deposit checks).
Update and report financial resources of Parish that can be spent in the best way in conjunction with the Financial Council and apply for grants and other programs.
Schedule Mass Intentions funerals homebound hospital visit house blessings etc.
Support and assist ministries with any special request and scheduling communication with volunteers.
Inventory and order supplies (liturgical office kitchen maintenance)
Handle insurance claims workers compensation and accident reports.
Do monthly risk management training from Diocese.
Coordinate and maintain safe environment records of parish employees and volunteers.
Attend Finance Council & Parish Council meetings.
Maintain parish website and myParish app.
Update outside sign advertising.
Update announcements for TV entrance and church.
Supervisor over the maintenance personnel.
Maintain schedule for upkeep of septic lights fire alarms fire extinguishers water softener mower golf cart air conditioner air filters ice machine freezer refrigerator stove and oven fryer windows pest control etc.
Manage and supervise people who need community service or volunteer hours.
BASA Bishop Stewardship Appeal.
St. Anthony the Abbot manage fiscal secretarial and maintenance duties to the mission.
Maintain parish calendar schedule appointments special events and meetings.
Participate in required Diocesan workshops and training sessions.
Create and maintain weekly Mass documents such as announcements prayers and Mass dedications.
Manage and reconcile receipts for pastor in Truist site.
Maintain parish memberships and sacramental records.
Prepare baptismal and marriage certificates.
Coordinate information for baptisms and weddings.
Maintain a current list of volunteers to contact for different tasks.
Demonstrate discretion and confidentiality.
Generate routine correspondence digital and written.
Organize and maintain a record system for all important parish documentation.
Other duties and responsibilities as assigned by pastor.

KNOWLEDGE SKILLS AND ABILITIES

Individual must be focused goal-oriented and have strong supervisory skills.
Associate or bachelors degree preferred or equivalent administrative experience.
Minimum of 35 years of office management or administrative support experience.
Knowledge of basic accounting payroll processes and invoice management preferred.
Experience working in a parish nonprofit or diocesan environment preferred.
Strong organizational skills and attention to detail.
Ability to manage multiple tasks and meet deadlines.
Proficiency with office software (Microsoft Office Google Workspace); experience with parish or accounting systems a plus.
Familiarity with Shared Services or centralized administrative models preferred.
Excellent communication and interpersonal skills.
Ability to handle confidential information with discretion.
Occasional evening or weekend hours as parish activities require.

Uphold the mission values and teachings of the Catholic Church and contribute to a respectful faith-centered workplace.

LANGUAGE SKILLS

Ability to write reports business correspondence and procedure manuals. Ability to effectively present information and respond to questions from groups of managers clients vendors employees and the public.

MATHEMATICAL SKILLS

Ability to add subtract multiply and divide in all units of measure using whole numbers common fractions and decimals. Ability to compute rate ratio and percent and to draw and interpret bar graphs.

REASONING ABILITY

Ability to define problems collect data establish facts and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the employee is regularly required to stand; walk; sit; use hands to finger handle or feel; reach with hands and arms; climb or balance; stoop kneel crouch or crawl; and talk or hear. The employee must regularly lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision distance vision and ability to adjust focus.

WORKING CONDITIONS

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Flexibility to work evenings and weekends when necessary and ability to travel and drive ones own vehicle to various diocesan locations.

Required Experience:

Holy Family Catholic ChurchWilliston FloridaOffice ManagerReports to: PastorPart-timeFLSA: Hourly Non-ExemptDUTIES AND RESPONSIBILITIESServe parishioners volunteers and visitors by greeting welcoming and directing them appropriately.Provide administrative secretarial and office support for the opera...

Holy Family Catholic Church

Williston Florida

Office Manager

Reports to: Pastor

Part-time

FLSA: Hourly Non-Exempt

DUTIES AND RESPONSIBILITIES

Serve parishioners volunteers and visitors by greeting welcoming and directing them appropriately.
Provide administrative secretarial and office support for the operation of the parish.
Record parish registrations contributions and other information as directed utilizing ParishSoft.
Prepare reports and for the Diocese Pastor and Councils.
Update and manage parish member information.
Prepare accounting package and reports (invoice deposit checks).
Update and report financial resources of Parish that can be spent in the best way in conjunction with the Financial Council and apply for grants and other programs.
Schedule Mass Intentions funerals homebound hospital visit house blessings etc.
Support and assist ministries with any special request and scheduling communication with volunteers.
Inventory and order supplies (liturgical office kitchen maintenance)
Handle insurance claims workers compensation and accident reports.
Do monthly risk management training from Diocese.
Coordinate and maintain safe environment records of parish employees and volunteers.
Attend Finance Council & Parish Council meetings.
Maintain parish website and myParish app.
Update outside sign advertising.
Update announcements for TV entrance and church.
Supervisor over the maintenance personnel.
Maintain schedule for upkeep of septic lights fire alarms fire extinguishers water softener mower golf cart air conditioner air filters ice machine freezer refrigerator stove and oven fryer windows pest control etc.
Manage and supervise people who need community service or volunteer hours.
BASA Bishop Stewardship Appeal.
St. Anthony the Abbot manage fiscal secretarial and maintenance duties to the mission.
Maintain parish calendar schedule appointments special events and meetings.
Participate in required Diocesan workshops and training sessions.
Create and maintain weekly Mass documents such as announcements prayers and Mass dedications.
Manage and reconcile receipts for pastor in Truist site.
Maintain parish memberships and sacramental records.
Prepare baptismal and marriage certificates.
Coordinate information for baptisms and weddings.
Maintain a current list of volunteers to contact for different tasks.
Demonstrate discretion and confidentiality.
Generate routine correspondence digital and written.
Organize and maintain a record system for all important parish documentation.
Other duties and responsibilities as assigned by pastor.

KNOWLEDGE SKILLS AND ABILITIES

Individual must be focused goal-oriented and have strong supervisory skills.
Associate or bachelors degree preferred or equivalent administrative experience.
Minimum of 35 years of office management or administrative support experience.
Knowledge of basic accounting payroll processes and invoice management preferred.
Experience working in a parish nonprofit or diocesan environment preferred.
Strong organizational skills and attention to detail.
Ability to manage multiple tasks and meet deadlines.
Proficiency with office software (Microsoft Office Google Workspace); experience with parish or accounting systems a plus.
Familiarity with Shared Services or centralized administrative models preferred.
Excellent communication and interpersonal skills.
Ability to handle confidential information with discretion.
Occasional evening or weekend hours as parish activities require.

Uphold the mission values and teachings of the Catholic Church and contribute to a respectful faith-centered workplace.

LANGUAGE SKILLS

MATHEMATICAL SKILLS

Ability to add subtract multiply and divide in all units of measure using whole numbers common fractions and decimals. Ability to compute rate ratio and percent and to draw and interpret bar graphs.

REASONING ABILITY

PHYSICAL DEMANDS

WORKING CONDITIONS

The noise level in the work environment is usually moderate.

Flexibility to work evenings and weekends when necessary and ability to travel and drive ones own vehicle to various diocesan locations.

Required Experience: