Executive Assistant

Regina - Canada

Monthly Salary: Not Disclosed

Posted on: 11 hours ago

Vacancies: 1 Vacancy

Job Summary

Executive Assistant

SIEL Human Solutions on behalf of our client is looking to hire a Part-Time (25-30 hours a week) Executive Assistant to support the owner of retail outlets across Western Canada and the Southeast United States.

Our client based in Regina SK has been providing high-value customer-centric products and services for over 25 years. As a company their successes are rooted in accountability to their customers and each other.

As an Executive Assistant you will provide high-level administrative analytical and operational support to the company owner while serving as a strategic liaison between internal and external stakeholders.

If you have 5-7 years of experience as an Executive Assistant youre highly organized proactive have strong communication skills and have the ability to manage multiple priorities while managing confidential information with integrity and discretion then this role is for you!

Key Responsibilities:

Provide high-level administrative support to the owner of the company including calendar management and meeting coordination; preparation and editing correspondence to vendors customers and not-for-profit organizations.
Act as a liaison between the owner and internal/external stakeholders.
Manage confidential information with integrity and discretion.
Basic bookkeeping tasks which include the generating and printing of reports and statements from financial institutions QuickBooks payroll service providers (Ceridian Payworks) and accounting firm; sourcing sorting and uploading of receipts to the Bookkeepers; prepare monthly cash deposits; AP/AR tasks paying bills etc.
Perform Internet searches for various products and services.
Track and follow up on action items deadlines and deliverables.
Maintain organized filing systems and ensure timely document management.

Schedule and coordinate internal and external meetings ensuring all logistics are handled (venues agendas materials technology).

Arranging delivery/pickup and organizing logistics for domestic and international destinations.
Renew policies and licenses when due.

Anticipate the owners needs and proactively address issues before they arise.

Skills and Qualifications:

Completion of an undergraduate degree in business or a related field.

5-7 years of experience as an Executive Assistant or in a similar administrative role.
Proficient and knowledgeable at sourcing vetting and creating a short list of contractors for small projects (ie construction IT consulting).
Knowledge and proficiency in the Google Workspace environment (ie Gmail Gemini Drive Meet Maps Calendar Docs and Sheets).
Knowledge and proficiency in Microsoft 365 (OneDrive Teams Word Excel Outlook) and other productivity tools. (i.e. QuickBooks all video conference platforms Dropbox Docusign Grammarly).

Some experience with Level 2 Generative AI chatbots
Must possess a valid drivers license and have access to a reliable vehicle to travel for work-related tasks.
Comfortable setting up and troubleshooting office equipment (ie connecting to a wireless printer Android smartphone functions).
Excellent at storing and tracking receipts for AR/AP purposes.
Familiary in working with different time zones.
Committed to learning new skills
Naturally curious
Coachable
Exceptional organizational and time-management skills.
Excellent written verbal and listening skills with a proven ability to format and draft correspondence forms reports presentations and proposals.
High level of professionalism and discretion with the ability to maintain confidentiality.

Adaptable and resourceful with a proactive mindset.

Self-motivated and flexible professional with exceptional attention to detail and the ability to independently plan prioritize and execute multiple tasks while meeting deadlines.
Ability to prioritize tasks and use time effectively to set action plans to achieve results.

High emotional intelligence.
Critical thinker with the ability to work independently and collaboratively.
Commitment to the values and mission of the Company.

Our client offers a competitive salary and a comprehensive benefits package.

If you are interested in this opportunity and meet the qualifications please send your resume to Mary Jo Radford Senior Workforce Talent Consultant at by March 3 2027.

Only those who are authorized to work in Canada and are selected for an interview will be contacted.

Thank you for your interest!

Executive Assistant SIEL Human Solutions on behalf of our client is looking to hire a Part-Time (25-30 hours a week) Executive Assistant to support the owner of retail outlets across Western Canada and the Southeast United States. Our client based in Regina SK has been providing high-value customer...