Compliance Coordinator

As a part of the global industrial organization Marmon Holdingswhich is backed by Berkshire Hathawayyoull be doing things that matter leading at every level and winning a better way. Were committed to making a positive impact on the world providing you with diverse learning and working opportunities and fostering a culture where everyones empowered to be their best.

Department: Operations
Reports To: Lead Billing Specialist
FLSA Status: Non-Exempt

Position Summary

The Compliance Coordinator is responsible for supporting company compliance programs by maintaining accurate records within DISA DOT and other customer-required compliance databases. This role ensures employees contractors and company documentation remain compliant with customer requirements DOT regulations industry standards and internal policies.

The position serves as a key administrative resource for managing workforce compliance records monitoring certification and regulatory status coordinating testing and training requirements and maintaining accurate documentation across multiple compliance systems.

Key Responsibilities

Compliance Program Administration

• Maintain employee compliance records in DISA DOT and other compliance management systems.

• Support DOT regulatory compliance including drug and alcohol testing programs random pools pre-employment screenings and other mandated testing.

• Monitor employee participation in required trainings certifications and regulatory programs.

• Track and maintain compliance with company customer and regulatory requirements.

• Coordinate with HR Safety and Operations to address compliance gaps or upcoming expirations.

Customer Database Management

• Maintain company and employee records in various customer compliance databases and contractor management systems.

• Upload required documentation such as insurance certificates safety documentation training records and regulatory compliance forms.

• Ensure records are accurate and updated according to customer requirements.

• Respond to customer requests for documentation or compliance verification.

Reporting and Documentation

• Generate compliance reports related to employee status training completion certifications and testing requirements.

• Track upcoming expiration dates for DOT licenses certifications and required documentation.

• Maintain organized digital records and documentation for audits and compliance reviews.

• Assist with internal and external compliance audits.

Operational Support

• Support onboarding compliance requirements for new employees.

• Assist with coordination of DOT and non-DOT drug screenings background checks and required certifications.

• Work with operations and safety teams to ensure employees are compliant before being assigned to customer projects or job sites.

• Provide guidance to employees regarding compliance requirements DOT regulations and documentation standards.

Qualifications

Education & Experience

• High school diploma or equivalent required; associate degree preferred.

• 24 years of administrative experience in compliance safety HR or operations support.

• Experience working with DISA DOT or contractor compliance systems preferred.

• Experience in construction crane transportation or industrial services industries is a plus.

• ISNET & Avetta experience preferred.

Skills & Competencies

• Strong organizational and record-keeping skills.

• High attention to detail and accuracy.

• Ability to manage multiple databases and compliance systems.

• Strong communication and coordination skills.

• Proficiency with Microsoft Office (Excel Outlook Teams).

• Ability to prioritize tasks and manage deadlines.

Working Conditions

• Primarily office-based with regular interaction with operations HR and safety personnel.

• Occasional coordination with external vendors testing facilities and customers.

Benefits Package

• Medical Dental and Vision

• 401K with Company match

• Company-paid employee and dependent life insurance

• Holiday and Vacation Pay

• Marmon Employee Discount Program

Following receipt of a conditional offer of employment candidates will be required to complete additional job-related screening processes as permitted or required by applicable law.

We are an equal opportunity employer and all applicants will be considered for employment without attention to their membership in any protected class. If you require any reasonable accommodation to complete your application or any part of the recruiting process please email your request to and please be sure to include the title and the location of the position for which you are applying.

Following receipt of a conditional offer of employment candidates will be required to complete additional job-related screening processes as permitted or required by applicable law.

We are an equal opportunity employer and all applicants will be considered for employment without attention to their membership in any protected class. If you require any reasonable accommodation to complete your application or any part of the recruiting process please email your request to and please be sure to include the title and the location of the position for which you are applying.