Operations Coordinator Office AdministratorAccountant
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Job Location:
Monthly Salary:
Posted on:
10 hours ago
Vacancies:
1 Vacancy
Job Summary
Job Title: Operations Coordinator / Office Administrator/Accountant
Work Location: Onsite @ 5340 Legacy Dr Suite 180 Plano TX 75024
Job Type: Direct Hire/Full-time
Job Summary
We are seeking a detail-oriented Operations Coordinator / Office Administrator to support daily business operations within our engineering services firm. This role will be responsible for coordinating office activities managing administrative functions and assisting with financial processes including invoicing Accounts Payable (AP) and Accounts Receivable (AR).
Key responsibilities include maintaining records processing invoices tracking payments supporting project coordination and ensuring smooth office operations. The ideal candidate will have strong organizational skills proficiency in office software and prior experience handling AP/AR and invoicing in a fast-paced environment.
Billing & Invoicing
- Generate client invoices based on timesheets purchase orders SOWs and rate cards.
- Ensure accuracy of billing for W-2 contractors 1099 consultants and engineering project teams.
- Monitor aged receivables and support collections to maintain healthy cash flow.
- Coordinate with Account Managers and Recruiters for any invoice discrepancies.
Payroll Support
- Process weekly or bi-weekly payroll for contract employees.
- Validate hours submitted through timesheet tools (e.g. VectorVMS Fieldglass Beeline PR Unlimited).
- Calculate overtime per diem reimbursements and bonuses as applicable.
- Ensure compliance with federal and state wage laws.
Compliance & Reporting
- Assist with audits tax filings and financial compliance requirements.
- Maintain accurate documentation for contractor payments W-9s and vendor setups.
- Support preparation of financial reports for management review (P&L forecasting budgets).
