Administrative Assistant

Job Title: Administrative Assistant (100014)

Duration: 12 months
Location: Norwood OH Candidate must be able to work onsite.

Schedule: 32 hr work week.

Job Description:

We are looking for an Administrative Assistant to join our team at company.

The Industry-Leader of Motors and Drives

Client is an industry-leading supplier of motors and large drive systems. With a trusted legacy of more than 150 years of engineering expertise our products power all the world s most essential industries. Today we are bringing the #EnergyTransition to life with a portfolio that enables our customers to boost energy efficiency reduce greenhouse gases and minimize the carbon footprints of plants.

Our Most Powerful Engine: Our People

We are a team of more than 15000 dedicated experts doers and innovators. For us engineering the future means keeping businesses in motion. As a global player operating with the spirit and speed of a mid-sized champion the future holds unlimited opportunities for us. If you share our bold mindset to be best-in-class we want you IN.

Your Future Role

Client is seeking a highly organized and detail oriented Administrative Assistant to support both the Norwood Motor Factory and the U.S. Sales Force. This role is responsible for managing day to day office operations providing comprehensive administrative support and ensuring efficient organizational processes across both teams.

Responsibilities:

• Serve as the primary administrative support for the Norwood Factory and the U.S. Sales Force.
• Provide general administrative assistance including filing data entry calendar management travel coordination visitor reception and front office telephone support.
• Manage the full onboarding and offboarding process for new hires and departing employees.
• Collect and distribute mail and oversee the ordering and maintenance of office supplies.
• Prepare professional communications such as memos emails invoices and reports.
• Assist with planning and coordinating events including tradeshows customer visits and factory training sessions.
• Support and manage logistics workstreams for scheduled sales events.
• Process expense reports and coordinate travel arrangements
• Perform data entry and analysis; develop recommendations for process improvements and implement approved changes in accordance with company policies and procedures.
• Monitor and track fleet maintenance activities through the Wheels program.
• Utilize organizational resources responsibly and manage expenses in alignment with established budgetary guidelines.
• Interact and collaborate professionally with all members of the organization as well as with external suppliers and clients/customers.
• Manage basic HR related responsibilities including preparing welcome packages for new employees administering onboarding documentation and completing I 9 employment verification.
• Serve as a backup Document Administrator as needed to ensure continuity of office operations.
• Participate in special projects as assigned and as reasonably required by the responsibilities of the role.

Qualifications:

• High school diploma or state-recognized GED required; Associate degree preferred
• Excellent organizational and interpersonal skills
• Proficient in Microsoft Office (Outlook Word Excel Power Point etc.)
• Experience with SAP (not required)
• Good verbal and written communication skills in English
• Qualified applicants must be legally authorized for employment in the United States and must not require employer-based support or sponsorship now or in the future