Executive Assistant

Vancouver - Canada

Monthly Salary: Not Disclosed

Posted on: 15 hours ago

Vacancies: 1 Vacancy

Department:

Administration

Job Summary

RLG is an implementation firm that partners with clients to accelerate their improvement journey. We drive transformative changes through onsite coaching that shift processes and behaviors - connecting the front line to the bottom line.

We are seeking a highly skilled and proactive Executive Assistant to support our senior executive team and broader organization. Reporting to the Administrative Supervisor you will collaborate with leaders project managers and administrative staff to ensure smooth operations while upholding the highest standards of professionalism accountability and confidentiality.

At RLG Executive Assistants act as trusted partners to senior leaders ensuring they stay connected organized and performing at a high level in a fastmoving global environment. Join our collaborative inclusive workplace and enjoy continuous learning and growth opportunities.

As an Executive Assistant you will:

Prepare edit and refine business documents including correspondence reports presentations and spreadsheets.
Maintain and update content on RLGs SharePoint intranet ensuring accuracy and high-quality presentation.
Support internal and external communications including drafting or coordinating professional social media posts (e.g. LinkedIn).
Manage complex calendars resolve scheduling conflicts coordinate multiparty meetings and plan detailed travel itineraries across time zones.
Facilitate crossteam communication by preparing meeting materials taking minutes and supporting highlevel meetings and events.
Support business development activities by maintaining client communications updating the CRM database (MS Dynamics) and conducting research to support strategic initiatives.
Establish and maintain the leadership operating rhythm (weekly monthly quarterly routines).
Coordinate corporate travel manage travel provider relationships and handle corporate credit cards and expense reporting.
Lead the planning and execution of large-scale corporate events such as retreats leadership offsites and major internal meetings.
Assist in planning company-wide events such as regional workshops annual award events and leadership summits.
Collaborate across business units provide backup administrative support and adapt to shifting priorities with the Global Support team.
Handle sensitive information with discretion and professionalism.

You will thrive in this role if you bring:

Exceptional organization and strong attention to detail.
A proactive approach to problem-solving and the ability to manage multiple priorities.
Excellent written and verbal communication skills.
Strong interpersonal abilities and the confidence to build relationships at all levels.
A positive collaborative mindset with flexibility and adaptability.
Strong proficiency in MS Office (Outlook Teams SharePoint OneNote Word PowerPoint Excel).
Experience with Concur MS Dynamics and InDesign (an asset).
Social media savvy and comfort drafting professional posts.
Ease with modern digital tools including AI-assisted productivity tools (e.g. Copilot ChatGPT) and marketing tools like Canva.
Professionalism under pressure and sound judgment.
Flexibility for occasional early meetings and ability to travel for business within and outside Canada.
Ownership mindset with the ability to work independently.

To qualify for this role you must have:

A minimum of 5 years experience supporting executives in a professional service or corporate environment.
Strong project coordination and organizational skills.
Experience planning and supporting large-scale corporate events and meetings including logistics vendor coordination and on-site execution.
Proven ability to prioritize work solve problems independently and execute tasks with minimal supervision.
Experience working in a fast-paced environment where confidentiality and discretion are essential.

What success looks like

A successful Executive Assistant at RLG anticipates needs stays ahead of priorities and creates structure in a dynamic environment. Over time this role may expand into executive initiatives internal communications special projects and leadership events.

We are proud to cultivate a supportive culture that values continuous learning collaboration work-life balance and meaningful client impact. If you want to join a team that invests in your growth and celebrates shared success youll thrive at RLG.

What we offer

Three weeks of vacation annually so you can recharge and maintain a healthy work-life balance.
Six paid sick days each year to support your health and give you the time you need to recover.
We support your longterm financial wellbeing through a competitive RRSP matching program.
We provide comprehensive health dental and vision benefits to ensure you have access to the care you need.

RLG is an equal opportunity employer. We are committed to fostering an inclusive accessible and equitable workplace where individuals of all backgrounds feel valued supported and empowered to succeed. If you require accommodation during the hiring process please contact

Required Experience:

Manager