Executive Assistant to Executive Director

Executive Assistant to Executive Director

Classification:
Full time Permanent

Salary:
$29.00 - $34.00 per hour

Location:
Williams Lake BC

Deadline: May 15 2026

The Tŝilhqotin National Government is based in Williams Lake British Columbia serving six communities including ʔEsdilagh Tletinqox Tlesqox Tŝideldel Xeni Gwetin and Yuneŝitin. The Tŝilhqotin National Governments mission is to support and empower Tŝilhqotin peoples to exercise their rights to self-determination within their traditional territories in ways which reflect Tŝilhqotin philosophy values experience and culture.

TheExecutive Assistantprovides support to the Executive Director (ED) and ensures accurate and timely information is available in order to make effective decisions. TheExecutive Assistantacts as liaison between other government agencies private industry business and any other individuals groups or agencies operating in the community.

The Executive Assistantis a key member of the team and is responsible for ensuring the smooth operations of the EDs office the timely preparation of meeting materials and the execution of administrative functions relative to the support of the ED.

Key Responsibilities

Meeting Planning and Execution

• Liaise with senior staff front desk receptionist(s) Chiefs Assistants Band Managers Community Coordinators or others to schedule meetings
• Assure the efficient planning and execution of Board of Directors meetings team meetings and government meetings when requested
• Ensures appropriate supplies for meetings are obtained
• Prepare meeting agendas material preparation and distribution assisting with meeting logistics and technology
• Provides drafts of correspondence for editing revise and finalize correspondence for signature or distribution
• Record meetings and provide substantive notes with respect to meeting comments decisions and actions
• Timely preparation of meeting minutes and distribution
• Preparation of travel expense claims purchase orders with appropriate department coding expense reports and work visa statements with receipts
• Timely communication and preparation of any on site catering provided by local business
• Support leadership with Tŝilhqotin Nation event planning

Administration

• Provide logistical support for the bookable meeting rooms including monitoring the calendar of meetings trouble-shooting meeting requirements
• Receive calls emails and take messages route communication and correspondence appropriately
• Manage routine enquiries and business
• Routine photocopying typing spreadsheets filing and other administrative duties
• Integrate activities and events with our Tŝilhqotin cultural protocols and traditional practices

Travel Management

• Organize travel arrangements for the ED including: flights hotel rooms ground transportation arrangements conference room/meeting set up on site catering appropriate coding and expense reports

Reports and Records Maintenance

• Research write and produce quality reports and presentations
• Maintenance of a substantial filing system (paper and digital)
• Maintain a detailed list of updated contacts

Requirements

• Post-secondary education in a relevant field (Administration English Communications or other)
• A minimum of two years of experience in an administrative assistant role
• Strong interpersonal skills and demonstrated diplomacy
• Ability to make a variety of guests in the office feel welcome especially Leaders and Elders
• Work with all levels of staff in a professional and respectful manner
• Ability to thrive in a fast-paced environment
• Superior verbal and writing skills
• Proficiency with all Microsoft Office software
• Exceptional organizational skills with proven ability to meet deadlines in a professional manner
• Comfortable with multiple reporting-type relationships with capacity to advance and balance multiple priorities
• Highly resourceful team player able to work independently and make sound informed decisions
• Proven ability to maintain confidentiality
• Proven ability to build effective working relationships

Working Conditions

• Travel will be required
• Ability to work independently or as part of a team
• Manual dexterity required to use desktop computer and peripherals
• Overtime as required
• Lifting or moving up to 25lbs may be required

Please send a cover letter resume and 3 references to:

Jenai Nolin
Human Resources Generalist
Tŝilhqotin National Government
1729 South Lakeside Drive
Williams Lake BC V2G 3A9
Email:

Preference will be given to those of Aboriginal Ancestry - per Section 16(1) of the Canadian Human Rights Act

Sechanalyagh to all who have applied. Due to the high volume of applications we receive on our job postings only candidates selected for an interview will be contacted.

Required Experience:

IC