Student HourlyTour and Engagement Coordinator

Job Description
Tour Coordination (80%)

• Receive and process tour requestsfor university and PreK-12 class visits as well as community group visits.
• Work with Education and Academic Programs staff to arrange class and community visits and schedule gallery guides.
• Confirm visit requests and maintain communications with group contact docents student ambassadors and other involved Museum staff.
• Create tour records for the internal museum calendar and the museum database.
• Update and maintain museum database records.
• Prepare quantitative evaluation for semester and annual class and community visits among other database analyses for university and community engagement with the Museum.

Disclaimer
The University of Kansas prohibits discrimination on the basis of race color ethnicity religion sex national origin age ancestry disability status as a veteran sexual orientation marital status parental status gender identity gender expression and genetic information in the universitys programs and activities. Retaliation is also prohibited by university policy. The following person has been designated to handle inquiries regarding the nondiscrimination policies and is the Title IX coordinator for all KU and KUMC campuses: Associate Vice Chancellor for Civil Rights and Title IX Room 1082 Dole Human Development Center 1000 Sunnyside Avenue Lawrence KSTTY.

Work Schedule
15 to 20 hours weekly; not to exceed 20 hours weekly.

Contact Information to Applicants
Celka Straughn
Director of Academic Programs
785.864.6796

1. Work history of managing and tracking multiple tasks simultaneously.
2. Excellent communication organizational and interpersonal skills as outlined in the cover letter and/or interview and references.
3. Basic computer skills (MS Office Suite Word and Outlook).

1. Experience with database programs and data entry.
2. Previous scheduling experience.
3. Familiarity with the Spencer Museum of Art collection and programs.
4. Familiarity with the University of Kansas and Lawrence communities.
5. Highly detail-oriented.
6. Verified Federal Work Study(FWS) eligible.
   • To check your eligibility you must submit a FAFSA form. For questions please contact the KU Financial Aid Office at or 785.864.4700.

Position Overview
This position processes engagement/tour requests for all groups visiting the Museum (K-12 University Community) maintains corresponding records in the Museum database and calendar crafts engagement reports and provides support to Museum staff as needed including the Welcome Desk class and community visit oversight in the galleries. This position offers the opportunity to gain knowledge of the Museums collection and interdisciplinary relationships on the KU campus and beyond.

Additional Candidate Instruction
Complete the online application and attach your cover letter and resume.


Position Requirements
During the semester term of the appointment the student hourly must be enrolled in no fewer than 6 credit hours. For summer periods the student hourly must: (1) have been enrolled in no less than 6 hours in the past spring semester or (2) be pre-enrolled in the upcoming fall semester in no less than 6 hours or (3) be enrolled in summer session or (4) be admitted to study in the upcoming fall semester. Student Hourlies may be undergraduate or graduate students. (Exceptions granted for GRA/GTA/GA appointments DO NOT apply to Student Hourly appointments).

Employment Conditions
(1) Student employees are not eligible for remote work arrangements unless an exception is approved by the unit leadership and HR.

(2) This is an hourly/non-exempt position. A student employee cannot hold an hourly/non-exempt position and a salaried/exempt graduate or undergraduate position (GRA/GTA/GA/RUA/RGA) concurrently.