Lease Administrator

Accelerate your success at Colliers.

Why Colliers

As one of Canadas leading commercial real estate services firms we are driven by our mission to accelerate success for our people clients and communities.

A career at Colliers gives you the opportunity to make an impact advance your career and collaborate with top-tier talent. Dont just take our word for it weve been recognized as a top employer on a number of prestigious lists including Best Workplaces in Canada Best Workplaces for Women Best Workplaces with Most Trusted Executive Teams among others.

***This position is for a Leasing Coordinator based in Edmonton Alberta***

We have an exciting opportunity for a Leasing Coordinator who is ready to take their career to the next level by joining our Edmonton office. The successful candidate will be responsible for assisting the VP of Leasing with day-to-day transactional processes for a portfolio consisting of approximately 4 million square feet of office and industrial properties. The Leasing Coordinator will ensure the timely and effective delivery of documentation transaction approval processes and reporting requirements as outlined by the client and corporate objectives.

Summary of Essential Job Functions:

Transaction Management

• Drafting of Leases Offers to Lease Licenses and other documents. Coordinate with the VP of Leasing and listing agents to structure document and present transactions.

• Review and analyze offers to lease and provide a written recommendation.

• Order consumer credit reports.

• Create waivers and amendments.

• Liaise with Property Management Project Management and other departments

• Track process Lease Management including commissions document circulation expenses etc

• Procure information from listing teams Accounting and other internal departments to facilitate Client objectives.

• Provide executive assistance to VP of Leasing and other senior staff.

Reporting

• Collect reporting information from listing teams and other sources on a weekly bi-weekly monthly quarterly and annual basis (financial and non-financial) as required per account.

• Prepare report templates and formats as required in Excel and Word formats VTS Yardi and other formats.

• Compile reports by property and Client as required.

• Participate in the annual budget process and monthly reforecasting.

Develop deploy and ensure compliance with standards and processes

• Ensure appropriate procedures are followed to execute leasing transactions.

• Initiate and manage tools and templates for the leasing process. Collaborate with internal and external stakeholders to ensure buy-in to the development of the processes and standards that meet the clients needs.

Marketing

• Develop promotional materials for available suites including flyers website listings social media posts etc.

• Provide materials to real estate agents on request

• Help plan and coordinate broker open houses client tours and special events

• Prepare market tour plans and schedules

What youll bring

• Threeor more years of commercial real estate transaction and/or marketing and/or sales assistance experience.

• A real estate license is considered an asset.

• Experience with Yardi and VTS would be an asset.

• Understanding and working knowledge of real estate documentation including offers to lease for office and industrial leases for office and industrial properties.

• Some understanding of financial analysis and the concepts of cash flow and present value.

• Solution-oriented.

• Strong customer service skills and strong verbal and written communication skills.

• Must have computer proficiency in Word Excel Outlook and PowerPoint and social media posts

• Demonstrated aptitude for learning new systems and following multistep processes

• Exhibits a high level of initiative self-starter and has a strong work ethic with the ability to work independently and as part of a team

• Demonstrated accuracy in inputting data with close attention to detail.

• Ability to complete prioritize and handle multiple tasks under time-sensitive deadlines.

• Exhibits a high level of professionalism and strong interpersonal skills.

• Ability to keep sensitive information confidential

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What we offer:

Innovative projects: Work on cutting-edge initiatives that shape our communities drive our growth and make a tangible impact.

Career growth: Advance your career and achieve your goals with industry-leading training and development programs.

Competitive benefits & compensation: Enjoy a comprehensive and flexible benefits package along with competitive compensation that rewards your contributions and supports your well-being.

Collaborative culture: Join our enterprising team where innovation thrives collaboration is key and our people are empowered to be their authentic selves and do their best work.

Diversity Equity & Inclusion: Our robust North American Diversity & Inclusion Program features eight Employee Resource Groups (ERGs) where you can connect learn and contribute to a diverse and supportive community. Learn more: network: Join a global team of 24000 professionals across 70 countries where youll expand your network and learn from experts in a dynamic international community. Accelerate your career and enhance your expertise as you connect and collaborate with top talent around the world.

Applicants must be currently authorized to work in Canada on a full-time basis. The employer will not sponsor applicants for work visas.

Direct applicants only please no agencies.

Colliers is an equal opportunity employer and values diversity in its workforce. Colliers encourages applications from all qualified individuals and will accommodate applicants disability-related needs up to the point of undue hardship throughout all stages of the recruitment and selection process. If you require a disability-related accommodation to participate in the recruitment process please contact the recruitment team by email at .