Executive Assistant

At Saputo we bring good to the table by making high-quality products investing in our people and supporting communities around the world . As a top 10 global dairy processor we value contributions that matter and strive to foster an inclusive growth-driven work environment. Ready to bring your best

Overview of the role

How you will make contributions that matter:

Executive support to the CFO and extended team

• Proactively manage the CFOs and their teams calendars including meeting scheduling prioritization of commitments and coordination with internal and external stakeholders.

• Organize internal (SLT Board etc.) and external meetings including room reservations and logistical preparation.

• Ensure the smooth execution of meetings (coffee service meal orders technology testing etc.).

• Provide administrative support to the various teams under the CFOs responsibility.

• Prepare review and format documents (presentations executive briefings agendas etc.).

• Manage communications (emails calls correspondence) with discretion professionalism and confidentiality.

• Coordinate travel arrangements (transportation accommodations itineraries).

• Act as an administrative point of contact with internal teams and selected external partners (e.g. suppliers professional firms) as required.

• Contribute to the administrative tracking of certain expenses under the Finance function.

• Maintain efficient filing systems primarily electronic for financial and administrative documents.

Office management

• Contribute to the smooth operation of the office including supplies management ordering and relationships with vendors and business partners.

• Replace the receptionist and office manager during absences due to vacation illness or other reasons.

• Manage logistical needs related to workspaces and meeting rooms.

• Support the organization of internal events related to office life.

• Apply and ensure compliance with administrative procedures and office best practices.

You are best suited for the role if you have the following qualifications:

• Diploma in administration secretarial studies office administration (or equivalent experience).

• Minimum of 5 to 7 years of relevant experience including support to a senior executive and their team ideally in a corporate environment.

• Strong organizational skills and ability to manage multiple priorities simultaneously.

• Very high level of discretion confidentiality judgment and rigor.

• Excellent written and verbal communication skills in French and English;

• Proficiency with Microsoft 365 tools (Outlook Word Excel PowerPoint Teams Copilot).

• Strong attention to detail and commitment to data accuracy.

• Autonomy initiative and a solutionoriented mindset.

• Collaborative attitude and strong customer service orientation.

As part of their duties the position holder will be required to communicate and collaborate in English and French both orally and in writing with colleagues or other stakeholders located in Québec elsewhere in Canada or across North America.

We support and take care of our employees and their families by offering :

• Generous and complete benefit coverage with group insurance

• Group retirement plan with employer contribution

• Telemedicine and assistance program for employees and their families

• Employee Share Ownership Plan with an employer match

• Opportunity to contribute to a collective RRSP & TFSA

• Saputo Flex Program flexible work environment (schedule/location/time off) according to department needs

• Organized activities for employees and their families

• Advantageous discounts on Saputo products

Salary: $68630 to $90080

*Salary offers will vary commensurate with experience education skills and training.

STATEMENT ON AI

All applications are carefully considered by our Talent Acquisition team.

Artificial Intelligence tools may be used in screening applications.

Artificial Intelligence is not used to assess or select applications.

In Canada Saputo is a leading cheese manufacturer and fluid milk and cream processor with a portfolio of well-loved brands such as Dairyland Armstrong Neilson Alexis de Portneuf and many more. Whether your expertise lies in manufacturing operations supply chain management sales quality assurance or in any other function your role is integral to our success. You will make contributions that matter all while working alongside colleagues who genuinely care about your success and who will roll up their sleeves to help.

The material contained herein is provided for informational purposes only. All open jobs offered by Saputo Inc. and all companies corporations partnerships limited partnerships and other entities controlled by Saputo Inc. (collectively Saputo) on Saputos web site are subject to specific job skill requirements. The job skill requirements qualifications and preferred experience are determined by a Saputo subsidiary office or department and all positions are subject to local prevailing employment laws and restrictions. This would include immigration laws pertaining to work authorization requirements and any other applicable government permissions or compliance. The materials on this site are provided without warranties of any kind either expressed or implied including but not limited to warranties regarding the accuracy or completeness of the information contained on this site or in any referenced links. While Saputo attempts to update this site on a timely basis the information is effective only as of the time and date of posting. Strict confidentiality will be observed at all times. Saputo is an equal opportunity employer. The information on this site is for information purposes only and is not intended to be relied upon with legal consequence.

We support employment equity. Saputo strives to embed diversity and inclusion in its operations and invites candidates from all horizons to join its family. Saputo welcomes and encourages applications from people with disabilities. Accommodations up to the point of undue hardships are available on request for candidates taking part in all aspects of the selection process.