Invoice Manager
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Job Location:
San Antonio, TX - USA
Monthly Salary:
Not Disclosed
Posted on:
11 hours ago
Vacancies:
1 Vacancy
Job Summary
Overview
Company Overview:
Allied Universal North Americas leading security and facility services company offers rewarding careers that provide you a sense of purpose. While working in a dynamic welcoming and collaborative workplace you will be part of a team that contributes to a culture that positively impacts the communities and customers we serve.
Job Description
Allied Universal is hiring a Invoice Manager. The Invoice Manager is responsible for providing support through weekly processing of invoices to include paper and electronic billing files. The Invoice Manager will review billing reports to ensure quality control. Additionally the Invoice Manger will work closely with the client Contract Accounting Specialist to ensure invoices are completed accurately according to contract terms.
RESPONSIBILITIES:
- Track and process invoices for all Allied Universal services reconcile final bills and oversee budget workups and recaps as well as track all in Ariba as needed for accuracy and payment; weekly invoice submittal for all client requested services and ensure the correct client identified Purchase Order is charged
- Manage field level personnel activities in assuring timely invoice delivery to customers with attachment requirements
- Complete budgetary forecasting based on previous year financial information and future projections to assist with contract negotiations by the senior Allied Universal Leadership team and the Client
- Create review revise and maintain quarterly Statements of Work for the clients business unit
- Review service requests and invoice requirements and assure they are in compliance with the contract and current Allied Universal standard
- Implement the day-to-day functions of the Billing and Financial Compliance for the Allied Universal account/Clients Corporate Security Department
- Oversee and streamline billing and collections processes
- Customer and account management liaison for billing dispute resolution
- Customer Care request resolution
- Escalate client issues to Enterprise account leadership when necessary for dispute resolution
- Assist in preparation and analysis of annual budgets and long-range financial plans/projections
- Provide assistance to senior level Allied Universal Leadership and Client
- Maintain quarterly variance for multiple business functions within Allied Universal
- Review and verify accuracy of financial and contract paperwork and processes
- Create budget templates and serve as point of contact for questions and exceptions
- Maintain accounts and follow up to verify and close invoices and collect fee
- Maintain spreadsheet comparing weekly invoice totals against budgeted amounts
- Provide weekly dark hours report
- Request new job numbers in WinTeam to ensure Operations Team has a job that be billed against
- Maintain frequent communication with all client department managers and ensure timely submittal of invoices per contract
- Responsible for reviewing correcting and preparing client invoices
- Assist with providing data for Quarterly Business Review presentation
- Ensure all billing corrections are submitted for processing
- Generate reports to analyze and compile key performance indicators (KPI)
QUALIFICATIONS:
- Must possess one or more of the following:
- Associates degree or higher in Accounting Business or related field of study
- High school diploma or equivalent with a minimum of ten (10) years of billing experience
- Minimum of seven (7) years of billing experience
- Knowledge of basic accounting
- Demonstrated ability to take initiative successfully handle and prioritize multiple competing assignments and effectively manage deadlines
- Proficient in web-based applications computer systems and programs (Microsoft Word Excel and PowerPoint) to effectively edit and create reports database entries and presentation materials
- Able to build strong relationships with peers and senior management
BONUS QUALIFICATIONS (NOT REQUIRED):
- Bachelors degree in Accounting Business or related field of study
BENEFITS:
- Medical dental vision basic life AD&D retirement plan and disability insurance
- Eight paid holidays annually five sick days and four personal days
- Vacation time offered at an accrual rate of 3.08 hours biweekly. Unused vacation is only paid out where required by law.
Closing
Allied Universal is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity age color religion sex sexual orientation gender identity national origin genetic information disability protected veteran status or relationship/association with a protected veteran or any other basis or characteristic protected by law. For more information:
If you have difficulty using the online system and require an alternate method to apply or require an accommodation please contact our local Human Resources department. To find an office near you please visit: ID
Required Experience:
Manager
Key Skills
- Restaurant Experience
- Customer Service
- Employee Evaluation
- Management Experience
- Math
- Employment & Labor Law
- Sanitation
- Leadership Experience
- P&L Management
- Mentoring
- Supervising Experience
- Restaurant Management
About Company
Allied Universal, a leading security and facility services company in North America, is pleased to announce the acquisition of G4S plc. This acquisition is now able to complete as Allied Universal has satisfied or waived all of the required offer conditions, including the required ant ... View more
