Office Manager
Share
Job Location:
Bismarck, ND - USA
Monthly Salary:
Not Disclosed
Posted on:
6 hours ago
Vacancies:
1 Vacancy
Job Summary
Supervises: Project Managers Office Supervisors Office Business Development Manager (if assigned) Office Business Sector/Division Leaders Administrative Staff
Position requirements: Must be driven to proactively improve the day to day operations production services quality and efficiencies of the office. Should be client service and staff oriented. Must be driven to continually and proactively improve the offices position across operational and financial measures.
Summary description of duties and responsibilities: In general drives the offices performance and long term sustainability. Overall mission is to make sure the office thrives improve efficiencies improves quality improves services and maintains profitability for the success of the office and in turn company.
- Oversees monitors staffing resources business development opportunities and reports on office operations.
- Identifies and resolves existing and potential operational and performance deficiencies.
- Assists other offices in cross office work share or needed resources if possible.
- Anticipates and tracks staffing needs of the office identifying peaks and valleys.
- Responsible for the company/office enforcement of product standards and procedures (i.e. Drawings ACAD Plans Reports Specifications QA/QC procedures policies time sheet accounting standards)
- Assists Project Managers/Supervisors in staffing resources and project needs.
- Supports the Project Managers in their budget responsibilities invoicing and staff management.
- Promotes supports and monitors effective project management practices and training.
- Establishes Project Managers expectations of project performance (i.e. deadlines coordination WIP/AR profitability) including client satisfaction levels.
- Establishes consistent expectations and responsibilities of all Project Managers
- Develops and implement office business/market plans and budgets.
- Establishes and monitors individual performance goals
- Serves as a liaison between Corporate and office staff to facilitate operations and communication between the two.
- Supervises and manages Administrative staff in the office
- Supports encourages and troubleshoots intra-office relationships and cooperation
- As the Office Manager you will contribute to the growth of the organization by identifying pursuing and supporting new business and project opportunities.
Qualifications :
- Bachelors degree in Civil Engineering (Transportation Water Resources or Municipal) Environmental Engineering Agricultural Biological Systems Engineering Bioproducts and Biosystem Engineering Hydrogeology Geology Environmental Science or related Engineering field or Scientific discipline.
- Professional license in your area of technical expertise
- Eight or more years of professional experience with a minimum of three in a management level/office manager/supervisory or similar required.
- Exceptional skills in team leadership coordination and support.
- Track record of meeting or exceeding annual personal performance goals (i.e. leads by example)
- Track record of successful staff integration and team building at multiple levels of management.
- Ability to communicate effectively and appropriately with groups both internally and externally.
- Ability to research analyze and present office and individual financial performance measures.
- Visa sponsorship is not available for this position; authorization to work in the United States permanently without the requirement of sponsorship at any point in the future required.
Preferences
- Demonstrated business management skills including an understanding of company and office financials financial drivers hiring and staff development and leadership.
- Five years of demonstrated experience managing multiple clients and projects while overseeing a team or teams of people.
Additional Information :
As part of our talented staff you will enjoy competitive pay significant annual bonuses paid health dental vision life insurance short and long-term disability PTO paid holidays parental leave generous 401(k) match access to HSA & FSAs flexible schedules annual HEI logo wear plus more.
Additionally view our careers page to read about HEI being selected as one of the ENR top 500 design firms and as one of the PB 50 best places to work for several years in a row!
EOE AA M/F/Vet/Disability
Remote Work :
No
Employment Type :
Full-time
Key Skills
- Office Manager Experience
- Microsoft Office
- Management Experience
- QuickBooks
- Accounting
- Office Experience
- Dental Office Experience
- Payroll
- Administrative Experience
- Eaglesoft
- Human Resources
- Bookkeeping
About Company
Job Location: Sioux Falls, SDPart-time: 24 hours/weekHEI is continuously seeking talented candidates who support our firm’s core values: client-focused, committed to excellence and quality, and striving to be the ideal team player.We’re looking for an organized and proactive Administr ... View more
