Contract Administration-Business Coordinator

Hello

Thank you for your interest in career opportunities with the University of Mississippi Medical Center. Please review the following instructions prior to submitting your job application:

• Provide all of your employment history education and licenses/certifications/registrations. You will be unable to modify your application after you have submitted it.
• You must meet all of the job requirements at the time of submitting the application.
• You can only apply one time to a job requisition.
• Once you start the application process you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process.
• Applications must be submitted prior to the close of the recruitment. Once recruitment has closed applications will no longer be accepted.

After you apply we will review your qualifications and contact you if your application is among the most highly qualified. Due to the large volume of applications we are unable to individually respond to all applicants. You may check the status of your application via your Candidate Profile.

Thank you

Human Resources

Important Applications Instructions:

Please complete this application in entirety by providing all of your work experience education and certifications/

license. You will be unable to edit/add/change your application once it is submitted.

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Education & Experience

Education and Experience Required:

Bachelors degree and two (2) years of experience in business operations finance or legal.

Certifications Licenses or Registration Required:

N/A

Knowledge Skills & Abilities

Knowledge Skills and Abilities:

Knowledge of business and management principles involved in strategic planning and contract administration. Strong organizational analytical and negotiation skills. Excellent interpersonal verbal and written communication skills. Ability to plan organize and conduct multiple complex projects. Ability to handle confidential information. Ability to establish and maintain professional relationships.

Responsibilities:

• Works with hospital business units to identify contractual needs and develop contract proposals consistent with UMMC policies for departmental approval.
• Collaborates with Supply Chain to conduct solicitations on behalf of UMMC and ensure contracts are procured in accordance with Mississippi state law and UMMC policies.
• Assists departments with sole-source procurement justifications and supporting documentation.
• Reviews proposed contracts to ensure appropriate business terms and alignment with departmental needs.
• Identifies potential issues with contractual terms and conducts commercial negotiations related to pricing scope of supply business terms conditions and logistics.
• Serves as the primary business contact for assigned contracts and vendor relationships.
• Reviews and provides guidance on Value Analysis Committee submissions.
• Performs financial analysis to support departmental and finance approval of contracts and related initiatives.
• Manages contract lifecycle activities including contract entry into the contract lifecycle management system execution tracking document filing and post-contract administration.
• Maintains contract tracking tools and documentation to monitor agreement expirations milestones financial performance and compliance requirements.
• Collaborates with Accounting and departmental leadership to monitor purchase orders verify receipt of goods and services and validate multi-year cost assumptions against contract provisions.
• Monitors vendor performance and compliance with contractual requirements purchasing commitments market share expectations and applicable regulatory or accreditation standards including The Joint Commission.
• Prepares and presents reports on contract performance compliance and financial impact to departmental leadership and communicates contract requirements and financial implications to hospital departments.
• The duties listed are general in nature and are examples of the duties and responsibilities performed and are not meant to be construed as exclusive or all-inclusive. Management retains the right to add or change duties at any time.

Physical and Environmental Demands

Requires occasional activities subject to significant volume changes of a seasonal/clinical nature constant work produced subject to precise measures of quantity and quality occasional bending frequent lifting and carrying up to 10 pounds constant sitting frequent standing and occasional walking. (occasional-up to 20% frequent-from 21% to 50% constant-51% or more)

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