Project Administrative Assistant

Center For International Forestry Research (CIFOR) And World Agroforestry (ICRAF)

Job Location:

Nairobi - Kenya

Monthly Salary: Not Disclosed

Posted on: 4 hours ago

Vacancies: 1 Vacancy

Job Summary

1. Financial Management:

Coordinate with PI & supervisor to develop and monitor budgets and periodic expenditures for donor-funded projects within SPACIAL provide insights and analysis and work with the supervisor and PI to track progress and remedial action to ensure appropriate burn rates and variances
Support planning consolidating and managing Annual Program of Work and Budgets (POWB) for the Unit including updating as required for adjustments
Support routine Annual Biannual and Quarterly financial reporting for the unit projects as required by the donors and partners and ensure timely submission of technical and financial reports.
Support proposal development by initiating and leading in budgeting and ensure that proposal budgets are prepared in a timely manner and in line with the Donor budgeting guidelines.

2. Compliance & Reporting:

Ensuring adherence to donor rules/internal policies preparing financial reports and assisting with audits.
Ensure overall compliance with the agreed/signed grant agreement and best use of funds Donor reporting and guidelines monitoring adherence to all financial aspects of the portfolio of projects.
Monitor and support partner organizations to ensure financial compliance funds disbursement and request cost eligibility the alignment of activities to the budget lines and compliance with procedures as stipulated in donor requirements.

3. Administrative Management:

Support in handling procurement/logistics and providing general office/staff support.
Any other task may be requested by the supervisor.

Requirements

A bachelors degree in any of the following fields Accounting Finance Business Administration or any other related field and at least CPA II.
At least 1-3 years experience in Budgeting financial analysis accounting principles and NGO donor reporting.
Familiarity with financial regulations procurement procedures and project management principles.
Project Management and Financial Management/Grants Management within International or Development organizations is an added advantage.

Required Skills:

A bachelors degree in any of the following fields Accounting Finance Business Administration or any other related field and at least CPA II. At least 1-3 years experience in Budgeting financial analysis accounting principles and NGO donor reporting. Familiarity with financial regulations procurement procedures and project management principles. Project Management and Financial Management/Grants Management within International or Development organizations is an added advantage.

1. Financial Management:Coordinate with PI & supervisor to develop and monitor budgets and periodic expenditures for donor-funded projects within SPACIAL provide insights and analysis and work with the supervisor and PI to track progress and remedial action to ensure appropriate burn rates and...

1. Financial Management:

Coordinate with PI & supervisor to develop and monitor budgets and periodic expenditures for donor-funded projects within SPACIAL provide insights and analysis and work with the supervisor and PI to track progress and remedial action to ensure appropriate burn rates and variances
Support planning consolidating and managing Annual Program of Work and Budgets (POWB) for the Unit including updating as required for adjustments
Support routine Annual Biannual and Quarterly financial reporting for the unit projects as required by the donors and partners and ensure timely submission of technical and financial reports.
Support proposal development by initiating and leading in budgeting and ensure that proposal budgets are prepared in a timely manner and in line with the Donor budgeting guidelines.

2. Compliance & Reporting:

Ensuring adherence to donor rules/internal policies preparing financial reports and assisting with audits.
Ensure overall compliance with the agreed/signed grant agreement and best use of funds Donor reporting and guidelines monitoring adherence to all financial aspects of the portfolio of projects.
Monitor and support partner organizations to ensure financial compliance funds disbursement and request cost eligibility the alignment of activities to the budget lines and compliance with procedures as stipulated in donor requirements.

3. Administrative Management:

Support in handling procurement/logistics and providing general office/staff support.
Any other task may be requested by the supervisor.

Requirements

A bachelors degree in any of the following fields Accounting Finance Business Administration or any other related field and at least CPA II.
At least 1-3 years experience in Budgeting financial analysis accounting principles and NGO donor reporting.
Familiarity with financial regulations procurement procedures and project management principles.
Project Management and Financial Management/Grants Management within International or Development organizations is an added advantage.