Special Events Coordinator Global Health ISM
Share
Job Location:
New York City, NY - USA
Monthly Salary:
Not Disclosed
Posted on:
13 hours ago
Vacancies:
1 Vacancy
Job Summary
The Meeting and Events Assistant is responsible for assisting with the creation coordination and execution of Department in person and virtual events. This includes all aspects of event planning from concept to completion including meeting and striving to exceed event goals and objectives organizing planning committees or teams event scheduling budget planning facility scheduling and logistics transportation and travel logistics vendor selection and contracting speaker and VIP coordination and budget reconciliation.
Responsibilities
Under the guidance of the Operations Manager researches and brainstorms event ideas.
Works closely with the Operations Manager on all social and academic events including virtual and hybrid events to ensure successful planning and organizing.
Design develop and coordinate event activities such as receptions breakfasts luncheons dinners lectures seminars tours and open houses.
Assist with the developing pre-event correspondence to corporations foundations internal and external communities interested in supporting events and post-event correspondence (e.g. thank-you and acknowledgement letters) to donors and participants.
Develop and monitor event budget. Perform event financial tracking and reporting (e.g. tracking donors prospects pledges and event sponsorship). Includes post event analysis of costs successes and areas for improvement.
Design and develop event materials (e.g. prospectus programs fliers signage attendee kits and promotional materials awards gifts)
Assist with negotiating finalizing and monitoring service provider contracts (e.g. photographer catering florist audio/visual and musicians as needed).
Track event responses and maintain an accurate attendance list.
Recruit and manage staff to support and work events.
Manages event registration processes speakers venue contracts event related payments and Zoom or other remote or in-person event setup.
Coordinates any necessary logistical needed support under the guidance of the Operations Manager.
Generates post-event analytics surveys and reporting.
Prior to all events coordinates and creates agendas for planning meetings with Event Requester and Core Coordination Team.
Fulfills meeting room reservation requests within the Icahn School of Medicine and at the New York Academy of Medicine.
Develops and maintains events calendar across all external and internal partners.
Registers Department faculty and staff for upcoming conferences and meetings and works with Travel and Logistics Coordinator to secure flights and hotel accommodations when applicable.
Assists with other duties as assigned.
Qualifications
Bachelors Degree preferred in communications marketing or a related field or combination of equivalent events experience and education
3 years of special events planning experience
Required Experience:
IC
Key Skills
- EMR Systems
- Employee Relations
- Typing
- Patient Care
- Clerical Experience
- HIPAA
- Computer Skills
- EMT Experience
- Medical Terminology
- Transcription
- Epic
- Phone Etiquette
About Company
Strength through Unity and Inclusion The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai’s unparalleled ... View more
