Corporate Travel & Expense Coordinator

The Corporate Travel & Expense Coordinator oversees the organizations end-to-end travel and expense (T&E) program. This role ensures efficient compliant cost-effective and employee-friendly management of business travel bookings expense reporting reimbursements and related travel vendor relationships. The position combines policy governance system administration data analytics and strategic initiatives to optimize spending enhance user experience mitigate risk and support company growth.

*In-office working at a T&T office is required two to three days out of the work week. *

Responsibilities:

• Administer and optimize the T&E technology platform (e.g. Concur Conferma) including configuration user setup workflow management troubleshooting system upgrades and integrations with Finance HR and Payroll systems.
• Oversee the full expense reporting lifecycle including auditing for compliance and accuracy processing reimbursements supporting employees escalating violations managing corporate card programs and ensuring timely monthend close and account reconciliation.
• Serve as the primary support hub for all employee travel coordinating bookings through travel management companies and corporate travel tools assisting with itinerary changes or disruptions and ensuring alignment with company travel policies.
• Manage vendor and travel partner relationships (TMCs airlines hotels car rental agencies booking platforms) including contract negotiation performance monitoring and driving utilization of preferred suppliers.
• Analyze T&E spend and prepare reporting dashboards highlighting travel patterns compliance trends policy violations savings achieved and opportunities for cost optimization.
• Maintain strong internal controls and policy compliance updating T&E policies training materials and documentation while ensuring consistent enforcement of company standards.
• Support SOX control requirements as applicable by following appropriate documentation approval and audit procedures.

Qualifications :

• Bachelors degree in Finance Accounting Business Administration or a related field (or equivalent experience).
•  2 years of experience in travel coordination expense administration accounts payable or a related finance role in a corporate environment. 
• Working knowledge of T&E systems (e.g. Concur etc).
• Familiarity with corporate credit card programs (e.g. Visa Mastercard AmEx).
• Strong understanding of travel logistics and expense reporting processes.
• Excellent attention to detail and organizational skills.
• Strong communication and customer service orientation.
• Understanding of internal controls compliance standards and audit processes.
• Proficiency in Microsoft Excel and other Office applications.

Additional Information :

Our inspired people share our vision and mission. We provide a great place to work where each person has the opportunity and voice to affect change. We want our people to succeed both in work and life. To support this we promote a healthy productive and flexible working environment that respects work-life balance. 

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community. 

Turner & Townsend does not accept any speculative or unsolicited CVs that have been sent to our internal recruitment team or hiring managers from agencies outside of our preferred supplier list. Any speculative or unsolicited CVs will be treated as a direct application. 

It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.  

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It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time. 

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts are considered property of Turner & Townsend and are not subject to payment of agency order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend there must be a formal written agreement in place and the agency must be invited by the Recruitment Team to submit candidates for review. 

Remote Work :

No

Employment Type :

Full-time