Facilities Compliance Coordinator

Overview

At Augusta Health your work matters and so do you. Whether youre delivering direct patient care supporting operations or innovating behind the scenes every role contributes to our mission of promoting wellness and healing through compassionate service. We offer more than just a job we offer a purpose-driven career in a nationally recognized independent health system located in Virginias scenic Shenandoah Valley.

Learn more about career opportunities on our Careers Page.

Our team members thrive in a supportive culture that values collaboration integrity and excellence. With opportunities across clinical and non-clinical areas Augusta Health is a place where your skills make a difference and your growth is a priority.

Why Join Augusta Health

We believe in taking care of the people who care for our community. Thats why Augusta Health offers a comprehensive and thoughtfully designed benefits package that supports your well-being career development and work-life balance. Whether youre launching your career or bringing in years of experience we provide the tools resources and encouragement to help empower you to reach your full potential personally professionally and financially.

Explore our Benefits current Hiring Incentives and our Taking Care of Us initiative which embraces Belonging Respect Inclusion Diversity Growth and Equity (B.R.I.D.G.E.) to see how we invest in our team members and culture.

Total Rewards & Benefits (may vary by position)

• Comprehensive insurance package including medical dental and vision coverage
• Retirement savings plans and financial wellness support programs
• Generous paid time off and flexible scheduling to promote work-life balance
• Career development programs including clinical ladders shared governance and advancement opportunities
• Personalized onboarding with dedicated preceptors and ongoing educational support
• Tuition reimbursement and access to onsite childcare
• Free onsite parking 24/7-armed security for your safety a Health Fitness Reimbursement Program and an onsite credit union and pharmacy
• Competitive pay with shift/weekend differentials
• Employee discounts at the cafeteria gift shop pharmacy and local entertainment venues (i.e. movie tickets)

Full details are available on our Benefits Page.

Job Summary

Coordinates the day-to-day preventive maintenance workflow activities to ensure departmental staff adherence to building fire code mandates. The Facilities Compliance Coordinator manages the scheduling of recurring preventive maintenance tasks for work performed by both in-house maintenance staff and external contractors at the main hospital campus as well as at Augusta Healths satellite buildings both owned and leased. Additionally the Facilities Compliance Coordinator provides administrative support to the Director of Facilities Operations & Maintenance.

This position plays a critical role in supporting Augusta Healths mission and advancing departmental goals through measurable performance indicators and service excellence. This position contributes to a collaborative patient-centered environment and helps drive outcomes aligned with organizational priorities.

Essential Job Duties

1. Assist in administering short- and long-range preventive maintenance programs for hospital buildings and facilities.
2. Plan and schedule preventive maintenance work orders using the CMMS ensuring timely completion and accuracy.
3. Collaborate with the Maintenance Supervisor and contractors to schedule and monitor routine maintenance tasks.
4. Perform audits of completed maintenance work orders and contractor tasks to verify proper execution and compliance with standards.
5. Process and approve vendor and contractor invoices ensuring accuracy and compliance with contract terms.
6. Track and monitor contractor performance to ensure maintenance tasks are completed on time and meet quality standards.
7. Retain and maintain records of vendor service reports quotes and contracts for easy reference.
8. Maintain a comprehensive tracking system for active contracts ensuring proper documentation and timely renewals.
9. Ensure compliance with regulatory bodies (e.g. DNV CMS DEQ NFPA) maintaining records for audits non-conformities and corrective actions.
10. Administer the CMMS software ensuring accurate data entry and maintenance of preventive maintenance schedules.
11. Generate and review routine reports such as work order completion metrics work order summaries and compliance status reports for department review and meetings.
12. Update the CMMS with new equipment asset numbers and maintenance schedules ensuring the system is current and complete.
13. Maintain accurate documentation of compliance with environmental and safety regulations including monthly emissions reports for boilers and load control generators.
14. Ensure all maintenance activities comply with safety standards and regulations including fire code inspections and lockout/tagout procedures.
15. Oversee the maintenance and scheduling of the departments fleet ensuring vehicle readiness and operational needs are met.
16. Ensure safe working conditions by enforcing PPE usage and lockout/tagout procedures during maintenance tasks.
17. Coordinate calendars for the Director of Operations and Maintenance and the Maintenance Supervisor ensuring smooth scheduling of meetings appointments and events.
18. Facilitate effective communication within the department and across teams ensuring timely information flow.
19. Support the onboarding and training of new hires in the maintenance department ensuring staff are well-prepared for their roles.
20. Manage the ordering and distribution of uniforms for the maintenance team ensuring compliance with company dress codes and safety standards.
21. Review maintenance work order backlogs and identify areas for improvement in labor and workflow efficiency.
22. Suggest process improvements to enhance operational performance and meet departmental goals.
23. Perform other tasks as assigned by the Director of Facilities Operations and Maintenance or the Maintenance Supervisor.

Required Qualifications

• Education: High School Diploma or Equivalent
• Licensure/Certification: None
• Experience: Minimum of three years of relevant Administrative Assistant experience or an Associates Degree with one year of relevant experience.
• Drivers License: Yes
  • If driving an Augusta Health Vehicle must be 21 years old and MVR must be approved by Risk Management.
• Eligibility to work in the United States and meet Virginia state employment requirements

Preferred Qualifications

• Education: Associates Degree
• Licensure/Certification: None
• Experience: Background in facility operations and maintenance in a healthcare or industrial environment.
• Prior experience in a hospital healthcare system or related service-oriented environment
• Familiarity with Augusta Healths systems workflows or organizational culture is a plus

Competencies Knowledge Skills and Abilities

• Skill Requirements
  • Must be experienced and proficient with a wide range of personal computer hardware and software including MS Excel spreadsheets and developing charts and graphs pertinent to assessing departmental productivity.
  • Experience working with equipment asset databases such as a computerized data management system.
  • Excellent communication skills to nurture collaborative relations with team members internal and external customers contractors and subject matter experts at equipment companies.
  • Basic understanding of NFPA OSHA elevator regulatory requirements with a willingness to learn and apply standards under supervision.
  • Ability to develop and maintain recordkeeping systems files and procedures.
  • Ability to organize prioritize and schedule work assignments for self other team members in the department and support contractors.
  • Must be able to climb ladders.
• Competencies
  • Works both independently and as a team member.
  • Must be capable of multi-tasking.
  • Demonstrates a strong work ethic and high standards for quality workmanship.
  • Should demonstrate a high level of initiative and problem-solving skills which enable him/her to develop and implement action plans to meet hospital maintenance documentation requirements.
  • Problem Solving / Thinking Skills: Must demonstrate good problem-solving skills demonstrate good judgement and work well independently.
  • Ability to foster a cooperative work environment.

About Augusta Health

Augusta Health is an independent nonprofit mission-driven health system located in Fishersville Virginia in the heart of the Shenandoah Valley. We offer a full continuum of inpatient and outpatient services including Augusta Medical Centera 255-bed facilityand Augusta Medical Group which operates 40 practice locations and four urgent care centers. Our commitment to excellence innovation and compassionate care makes Augusta Health a leading employer and healthcare provider in the region.

Discover more about our history values and community impact on our About Us Page.

Equal Opportunity Statement

Augusta Health recruits hires and promotes qualified candidates for employment without regard to age color disability gender identity or expression marital status national or ethnic origin political affiliation race religion sex (including pregnancy) sexual orientation veteran or military discharge status and family medical or genetic information.

We are committed to fostering a diverse and inclusive workplace in accordance with federal and Virginia state employment laws.

Required Experience:

IC