Business Assistant II

Posting Summary
Rutgers University-Newark (RU-N) an urban public research university and anchor institution located in Newark New Jersey a city of promise is seeking a Business Assistant II. Reporting to the Director/Associate Dean of the Center for PreCollege Programs ( CPP ) with a dotted line to the Senior Department Administrator Supervisor at Rutgers University-Newark this position provides business support to the Center for PreCollege Programs ( CPP ) by coordinating and administering business office activities to help achieve departmental objectives. This position is responsible for and not limited to the following: Plans facilitates and manages key fiscal and business administrative functions of CPPs six core programs that serve approximately 2000 students Accurately prepares reviews and reconciles purchase orders IPOs cash transmittals journal entries commitments and other financial transactions and documents Provides general administrative and operational office support functions for the Center ie: processing records such as travel orders expense reports and payroll/PeopleSoft transactions Prepares commitment accounting ensures the availability of funding and maintains accurate records and accounting of all expended funds Reconciles accounts monthly and prepare fiscal and program reports for the university state federal and other sponsored programs as required Provides administrative support to the CPP Director/Associate Dean by managing their calendar scheduling meetings overseeing preparations for events and handling external communications Assesses center matters and evaluate issues before they reach the CPP Director/Associate Dean Assists the CPP Director with preparing documents for the Recruitment Onboarding and Classification System ( ROCS ) and the Human Capital Management ( HCM ) system for submission to the Sr. Dept. Administrator Supports the CPP Director/Associate Dean in developing and submitting the annual budget including monthly and forecasting reports as required by the Senior Department Administrator Makes recommendations to improve financial and business processes to enhance operational efficiency

Overview
The Center for PreCollege Programs administers precollege and pipeline programs designed to educate inspire and prepare students for success in secondary and post-secondary education while promoting a college-going culture.

Preferred Qualifications
Minimum of 2 years experience in a position providing business/administrative support. Demonstrated ability to organize office workflow and interact with technical and professional staff to achieve daily output including but not limited to invoices income transmittals and reports. Experience should been in a busy service-oriented programmatic or administrative function. Must maintain successful working relationship with Program Managers Coordinators Program Assistants and University Departments. Must be detail orientated organized and have the ability to establish priorities and multitask.