Senior Executive Personal Assistant (SEPA)

SENIOR EXECUTIVE PERSONAL ASSISTANT (SEPA) NEEDED IMMEDIATELY
Private Household Midtown Manhattan Full Time

POSITION OVERVIEW

Role Title:Senior Executive Personal Assistant (SEPA)
Reports To:Directly to the principals
Employment Type:Full-time live-out

Schedule:50-60 hours per week; On-call mentality expected
Compensation:$175-$225K;Commensurate with experience; competitive for the right candidate
Benefits:Health Insurance: Employer contribution provided
Start Date:Immediately
Relocation:NO - LOCAL CANDIDATES ONLY

ABOUT THE FAMILY

An active international British family currently based in Midtown Manhattan who lives life at pace across time zones residences and interests is looking for an exceptional individual to sit at the centre of it all.

They have four children multiple properties across the US and internationally and a broad portfolio of business personal and financial interests. Their household is fully staffed well-organized and high-functioning. The right candidate will raise the bar further.

THE ROLE

The Senior Executive Personal Assistant (SEPA) is the primary point of contact for all day-to-day matters relating to the principals professional personal and household. This is a senior EA role requiring exceptional standards of organization discretion and delivery. The SEPA leads an immediate team of two supporting assistants setting the tone for the quality and consistency of output across the function but the SEPA will engage far more widely across family interests staff and other third parties.

This person must be an outstanding enabler; meticulous in execution proactive in anticipation and utterly reliable in facilitating and communicating complex synchronization of activity.

The role directly reports to the principals and demands a deep commitment to service and to getting the detail right every time.

KEY RESPONSIBILITIES

• Serve as the principals primary point of contact managing professional personal and household communications and requests
• Directly lead coordinate and review the work of two supporting assistants ensuring consistent quality of output across the team
• Manage and co-ordinate wider domestic staff to ensure service delivery on the principals behalf
• Manage complex diary and schedule coordination across multiple time zones residences and commitments
• Arrange and oversee private aviation multi-leg international travel accommodation and ground logistics to a flawless standard
• Handle correspondence and communications with the familys consultants advisors and wider family office accurately and with appropriate discretion
• Support property-related administration including coordination with property managers contractors and household staff
• Manage sensitive and confidential matters with complete professionalism and absolute discretion
• Anticipate requirements track open actions and ensure follow-through so nothing is missed or delayed
• Maintain meticulous records files and administrative systems to support a high-functioning household and professional life

WHAT WE ARE LOOKING FOR

The familys preference is for a warm highly capable and utterly dependable individual who takes genuine pride in the quality of their work and the support they provide.This is a role for someone who finds deep satisfaction in getting the details right and making a busy complex life run smoothly.

Candidates should be:

• An experienced Senior EA or Personal Assistant with a strong track record supporting a principal in a private household family office or UHNWI environment
• Exceptionally organized and detail-oriented with the ability to manage multiple threads simultaneously without losing precision
• Dedicated with the ability to commit whole heatedly this is not a role for the faint of heart
• Proactive and anticipatory always one step ahead identifying what is needed before being asked
• Discreet and trustworthy with impeccable judgment and an instinct for confidentiality
• A composed and confident communicator able to engage professionally on the principals behalf
• Experienced in coordinating complex international travel and logistics including private aviation
• Comfortable leading a small team and setting high standards through example rather than authority
• IT proficient specifically an Excel power user who can build automate and troubleshoot complex spreadsheets and reporting tools independently
• A NYC resident with full right to work in the USA but with the ability to travel and support internationally

POSITION REQUIREMENTS

• An experienced Senior EA or Personal Assistant with a strong track record supporting a principal in a private household family office or UHNWI environment

• Excellent verifiable references

• Legally authorized to work in the United States

• Valid drivers license with a clean driving record

• Current valid U.S. passport and ability to travel internationally

TERMS & COMPENSATION

Compensation: Reflective of experience; highly competitive for an exceptional candidate

Health Insurance: Employer contribution provided

Start Date: Immediately

Travel: Travel and accommodation outside NYC at employers expense

Commitment: 5060 hours per week; on-call mentality expected