Family Assistant

Job Title:Family Assistant / House Manager

Location: Split between Delray Beach FL and Sag Harbor NY (with travel between residences as needed)

Schedule: Monday -Friday...35-45 hours a week

Compensation: $35 - $38/hour

Overview

We are seeking a highly organized proactive and resourceful individual to assist in the operation of two private residences while supporting a busy CEO-led household. The position is based in Delray Beach Florida and will require minimal travel to Sag Harbor NY. This position requires a hands-on professional who thrives in a fast-paced environment anticipates needs before they arise and takes full ownership of execution.

The ideal candidate is detail-oriented calm under pressure and capable of managing multiple priorities seamlessly with minimal direction. This is a key role responsible for ensuring the household runs efficiently behind the scenes.

Key Responsibilities

Household Operations (Both Residences)

• Oversee the day-to-day operations of two private homes located in Delray Beach FL and Sag Harbor NY
• Manage all household vendors including cleaning services landscapers maintenance providers and repair professionals
• Schedule coordinate and supervise repairs maintenance and ongoing home projects
• Ensure both residences are consistently stocked organized and maintained to a high standard
• Prepare homes in advance of arrivals and manage property close-down procedures after departures

Family & Child Logistics

• Manage and maintain the childs comprehensive schedule including school occupational therapy tutoring extracurricular activities and camps
• Coordinate with service providers instructors and caregivers
• Handle all scheduling adjustments and logistics to ensure smooth daily operations
• Research and present options for camps educational programs and activities
• Ensure seamless coordination across all aspects of the childs routine

Travel & Lifestyle Management

• Coordinate all travel logistics including flights ground transportation and home readiness
• Prepare and maintain detailed packing lists and travel systems
• Ensure smooth transitions between residences for the family

Calendar & Scheduling

• Maintain and manage the familys master calendar
• Coordinate schedules across household staff vendors and external commitments
• Anticipate and prevent scheduling conflicts while proactively managing time

Staff & Vendor Management

• Oversee household staff including nannies and cleaning personnel
• Coordinate staff schedules and ensure accountability and performance standards are met
• Serve as the primary point of contact for all vendors and service providers

Expectations

• Take full ownership of tasks execution and follow-through
• Anticipate needs and proactively solve problems
• Present solutions and recommendations rather than just identifying issues
• Maintain a high level of discretion confidentiality and professionalism
• Operate independently with minimal oversight

Reporting

Provide a concise weekly report that includes:

• Completed tasks
• Upcoming priorities
• Items requiring decisions
• Any issues challenges or recommendations

Qualifications

• Prior experience as a House Manager Estate Manager or Executive Assistant within a private household
• Exceptional organizational and multitasking abilities
• Strong communication and problem-solving skills
• Proven ability to manage multiple priorities across different environments
• High level of discretion and trustworthiness
• Comfortable using technology including calendar systems and task management tools

Ideal Candidate Profile

• Operates with an ownership mindset and thinks like a household operator not just an assistant
• Takes initiative and acts without needing constant direction
• Manages complexity with efficiency and composure
• Ensures the household runs seamlessly and proactively behind the scenes

Role Objective

The primary goal of this role is to ensure all household operations and family logistics run smoothly and efficiently. This position plays a critical role in reducing the day-to-day operational burden on the principal enabling them to focus on higher-level priorities.