Executive Assistant & Office Manager (Onsite Full-Time in Clearwater, FL)

TeamViewer provides a leading Digital Workplace platform that connects people with technologyenabling improving and automating digital processes to make work work better. Our software solutions harness the power of AI and shape the future of digitalization.

We believe that our diverse teams and strong company culture are key to the success of our products and technologies that hundreds of millions of users around the world and around 645000 customers across all industries rely on. With more than 1900 employees worldwide we celebrate the unique perspectives and talents that each individual brings to the table and foster a dynamic work environment where new ideas thrive. Are you ready to join our team and make an impact

The Executive Assistant & Office Manager will provide high level administrative and business partnership support to the Executive Vice President of Inside Sales and other key sales leaders.

This position requires a high degree of professionalism business acumen and the ability to prioritize and manage complex tasks in a fast-paced environment.

Executive Support

• Provide high-level administrative support to sales leaders (calendar management meetings travel).

• Act as a strategic partner supporting planning key initiatives and follow-ups.

• Serve as liaison between executives and internal/external stakeholders.

• Prepare presentations reports and materials for executive and board meetings.

• Manage confidential information with discretion and professionalism.

Project & Operational Management

• Lead and track special projects ensuring timelines and deliverables are met.

• Facilitate cross-functional collaboration and alignment on company priorities.

• Provide operational insight and support for executive initiatives.

Office Operations & Administration

• Oversee daily office operations (supplies catering facilities mail access systems).

• Coordinate schedules meeting spaces transportation and visitors.

• Manage vendor relationships (cleaning maintenance) and resolve operational issues.

• Serve as primary contact for office needs and emergency situations.

Employee Experience & Engagement

• Lead employee engagement and culture initiatives.

• Plan events offsites and team activities.

• Promote a positive inclusive workplace environment.

• Recognize milestones and gather employee feedback to improve experience.

New Hire Employee Support

• Manage new hire travel coordination for onboarding.

• Act as a go-to resource for employee support across the AMS region.

• Provide guidance and ensure a positive employee experience.

Procurement & Vendor Management

• Manage procurement processes including sourcing contracts and purchase orders.

• Track budgets monitor spend and identify cost-saving opportunities.

• Maintain vendor relationships and ensure compliance with policies and audits.

• Partner with legal and finance on contracts and approvals.

Projects & Regional Initiatives

• Lead regional programs (e.g. customer gifting office expansions).

• Support cross-regional operational and engagement initiatives.

Additional Responsibilities

• Handle administrative tasks (e.g. business cards recordkeeping).

• Maintain documentation and contracts.

• Continuously improve processes and anticipate operational needs.

• Act as a liaison across employees leadership and vendors.

Requirements:

• Ability to work independently and proactively.

• Experience in office operations administration or employee engagement preferred.

• Procurement and vendor management experience is a plus.

• Strong organizational multitasking and problem-solving skills.

• Excellent communication and interpersonal abilities.

• Significant experience in an executive assistant or similar role supporting C-Suite or senior executives.

• Previous experience in a fast-paced technology or software company is highly desirable.

• Proven track record of managing high-level projects with a strong understanding of business operations.

• Experience in supporting business strategy project management or cross-functional initiatives is a plus.

• Demonstrated ability to manage and prioritize multiple tasks in a demanding environment.

• Exceptional organizational and time management skills with a strong attention to detail.

• Excellent written and verbal communication skills with the ability to present information clearly and concisely.

• Proficient in using office and collaboration tools such as Microsoft Office Suite (Excel PowerPoint Word) Google Workspace and project management tools (Asana Trello etc.).

• High emotional intelligence (EQ) and interpersonal skills with the ability to build relationships and work effectively with a wide range of stakeholders.

• Ability to maintain confidentiality.

• Protect the confidentiality integrity and availability of company data in accordance with established security policies.

• Report any suspected security incidents or breaches to the security team immediately.

• Ensure compliance with organizational and regulatory data privacy requirements in all aspects of work.

What we offer:

• Work location is Onsite Full-Time at our office in Clearwater FL.

• Competitive compensation including stock-based options

• Flexible PTO and paid holidays

• 401(k) with employer matching

• Comprehensive Health insurance package including 100% employer-paid medical coverage

• Up to 12 weeks of Parental Leave

• Basic Life Insurance Short-Term & Long-Term Disability 100% employer-paid

• Quarterly teambuilding events leadership luncheons and companywide All Hands meetings

• Open door policy and business casual dress code

• We celebrate diversity as one of our core values. Join c-a-r-e and lead change initiatives together with us!

In compliance with federal law all persons hired will be required to verify identity and eligibility to work in the United States. Please understand TeamViewer is unable to provide sponsorship for employment or work authorization now or in the future.

TeamViewer is an equal opportunities employer and is committed to building an inclusive culture where everyone feels welcome and supported. We C-A-R-E and understand that our diverse values-driven culture makes us stronger. As we continue to grow as a company we also focus on enabling our employees to grow both personally and professionally. We are proud to have an open and embracing workplace environment that will empower you to be your best no matter your gender civil or family status sexual orientation religion age disability education level or race.