Administrative Associate I

Agency

Department

The Administrative Associate I works under supervision and performs entry-level administrative support work.

Salary Information: The expected rate of pay for this position is $15 per hour.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Greets visitors answers and screens calls provides general information and referrals and schedules appointments. Receives sorts and routes mail and performs other mail services.

• Primarily assisting the Divisions: Social & Behavioral Sciences; and Education.

• Applies interprets and communicates policies and procedures and serves as a resource for answering questions regarding policies.

• Posts information to agency records and modifies forms or records. Performs data entry and retrieval and maintains data files. Prepares and proofs materials for reports and other publications. Prepares modifies and verifies documents.

• Makes arrangements for meetings appointments conferences and travel including reserving university rooms and spaces.

• Maintains office supplies and equipment. Maintains office reference materials including online office materials.

• May deliver pick up or receive cash payments documents supplies equipment or materials.

• Participates in online and in person meetings as directed.

• Assists with inventory as directed.

• This document represents the major duties responsibilities and authorities of this job and is not intended to be a complete list of all tasks and functions.

• Other duties may be assigned.

KNOWLEDGE SKILLS & ABILITIES:

Minimum Qualifications

• High school diploma or equivalent combination of education and experience

• One (1) year of experience

• Knowledge of word processing spreadsheet and database applications

• Ability to multitask and work cooperatively with others.

• Effective verbal and written communication skills

Preferred Qualifications

• Two (2) years of related experience

• Experience in higher education

• Experience with Docusign PDF formats and video conferencing applications

• Familiarity with general office equipment

Other Requirements

• Experience with Zoom and Microsoft Teams applications

• Effective interpersonal skills

• Accurate keyboarding ability

• Organizational and decision-making skills (demonstrated ability to think critically)

• Ability to maintain confidentiality.

SUPERVISION OF PERSONNEL:

This position generally does not supervise employees.

OPEN UNTIL FILLED.

To apply: Upload your cover letter CV/resume and 3 professional references contact information with one reference being a supervisor/manager in the questionnaire section of your application.

Please remember once you submit your application you will not be able to revise or upload any documents. If you have any questions about uploading or a revision to your application you may contact

All positions are security-sensitive. Applicants are subject to a criminal history investigation and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.