HR Onboarding Coordinator Bilingual
Share
Job Location:
Monthly Salary:
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
We are seeking a highly organized and people-focused Onboarding HR Coordinator to manage and enhance the end-to-end onboarding experience for new employees. This role is responsible for ensuring a seamless compliant and engaging transition for new hires from offer acceptance through their first 90 days.
The ideal candidate thrives in a fast-paced environment has strong attention to detail and is passionate about creating a positive employee experience.
Key Responsibilities:
Pre-Boarding & Offer Stage
- Serve as the primary point of contact for all new hires following contract signing guiding them through the onboarding process and addressing inquiries.
- Complete EARTH onboarding workflows and ensure accurate data entry.
- Liaise with IT and H&S to coordinate PPE required equipment system access and email setup.
- Ensure all compliance documentation is completed and uploaded in a timely manner (e.g. TD1 SIN validation direct deposit)
New Hire Onboarding
- Deliver virtual and/or in-person orientation sessions on a weekly basis.
- Facilitate and lead Day 1 experience (welcome emails agenda introductions).
- Collaborate closely with hiring managers to deliver a seamless engaging and welcoming onboarding experience.
- Ensure deployment and completion of mandatory training (provincial legislative requirements workplace policies health & safety etc.).
Coordination & Compliance
- Maintain and update manager and buddy onboarding checklists ensuring consistency and adherence to standards across departments.
- Develop maintain and continuously improve onboarding process flows and standard operating procedures (SOPs).
- Monitor probationary review timelines and proactively coordinate reminders and follow-ups with managers.
- Track and analyze onboarding metrics (e.g. induction survey feedback in EARTH) to identify trends and opportunities for improvement.
- Coordinate and submit Certificate of Authorization (C of A) engineering registrations where required ensuring compliance with applicable provincial regulatory bodies.
Employee Experience
- Gather feedback from new hires and managers to continuously improve onboarding processes.
- Collaborate with HR Business Partners and Talent Acquisition to align recruitment and onboarding processes.
- Facilitate structured 60-day check-ins with new hires to support engagement address concerns and ensure a smooth transition.
- In partnership with HRBPs and the Executive Assistant(s) plan coordinate and facilitate quarterly new hire leadership meet-and-greet sessions for employees following their three-month milestone.
Qualifications :
- Post-secondary education in Human Resources Business Administration or related field.
- 1 years of experience in HR coordination onboarding or recruitment support.
- Working knowledge of Ontario employment standards (ESA) and HR compliance requirements.
- Experience with HRIS systems (e.g. Workday ADP Oracle Dayforce) preferred.
- Strong organizational skills and exceptional attention to detail.
- Excellent written and verbal communication skills.
- Ability to manage multiple priorities and deadlines.
Additional Information :
Egis Canada is an equal opportunities employer offering a competitive salary and benefits to those with the skills suited to the needs of our clients.
We welcome and encourage applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection process.
This role is eligible for a referral bonus in line with the Referral Program. If you have been referred please provide the name of the employee who has referred you at the time of your application.
At Egis we embrace innovation to tackle challenges and utilize AI in our recruitment process under stringent ethics and compliance policies and in alignment with our values of being a Responsible Company a People First Company and a Creative Company. Committed to diversity growth and collaboration we may leverage AI to support the recruitment process.
Remote Work :
No
Employment Type :
Full-time
Key Skills
- Employee Relations
- ATS
- Workers' Compensation Law
- Benefits Administration
- HRIS
- Payroll
- Employment & Labor Law
- ADP
- Administrative Experience
- Human Resources
- Recruiting
- Workday
About Company
Egis is a leading global architecture, consulting, construction engineering and operating firm. We work side by side with clients to build a more balanced, sustainable and resilient world.
