HR & Admin Manager (Plant)

Job Description – HR & Admin Manager (Plant)

Location Plant Site Reporting To: MD

Role Objective

To manage end-to-end HR operations statutory compliance safety coordination and plant administration to ensure smooth workforce functioning legal adherence and uninterrupted plant productivity.

Key Responsibility Areas (KRAs)

1. Recruitment & Manpower Planning

• Execute manpower planning as per production schedules
• Hire operators technicians staff and contract labour
• Manage onboarding documentation and induction
• Maintain skill matrix and manpower backup planning

2. Attendance Payroll & HR Operations

• Manage biometric attendance shifts and leave records
• Validate overtime and payroll inputs
• Maintain employee master data and HRMS
• Handle joining confirmation transfers and exits

3. Statutory & Labour Law Compliance

• Ensure compliance with Factories Act CLRA PF ESIC Bonus Gratuity Minimum Wages etc.
• Maintain statutory registers and returns
• Coordinate inspections and audits
• Ensure contractor compliance documentation

4. Contract Labour Management

• Contractor onboarding and headcount control
• Wage and attendance verification
• Issue gate passes and compliance checks
• Resolve contractor workforce issues

5. Employee Relations & Discipline

• Address grievances and shopfloor concerns
• Conduct counselling and disciplinary actions
• Issue warnings/memos/charge sheets when required
• Maintain healthy industrial relations

6. Training & Development

• Conduct HR and safety induction for all new joinees
• Identify skill gaps and coordinate technical/safety training
• Maintain training calendar and records
• Support multi-skilling initiatives

7. Safety Management & Compliance

• Ensure adherence to plant safety rules and SOPs
• Coordinate with EHS team for safety initiatives
• Conduct safety inductions and awareness programs
• Track PPE issuance and compliance
• Participate in audits drills and incident investigations
• Ensure timely closure of safety observations

8. Administration & Facility Management

• Manage housekeeping security canteen and transport
• Oversee plant cleanliness hygiene and 5S standards
• Handle vendors and service contracts (SLA monitoring & billing)
• Maintain assets utilities and office infrastructure
• Ensure employee amenities and audit readiness

9. HR MIS & Reporting

• Daily manpower and attendance reports
• Payroll and overtime summary
• Attrition and absenteeism reports
• Compliance and training trackers
• Admin expense and vendor reports

Key KPIs

• Timely manpower closure
• 100% statutory compliance
• Attendance accuracy ≥ 99%
• Zero major safety violations
• Reduced absenteeism & attrition
• Audit-ready documentation
• Smooth facility operations within budget

Required Skills

Labour law knowledge Payroll basics Shopfloor workforce handling Vendor management Conflict resolution MS Excel/HRMS Strong communication

Qualification & Experience

MBA/MSW/PGDM – HR
4–6 years HR/Admin experience in manufacturing/plant environment preferred