Executive Assistant
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Job Location:
Nashville, IN - USA
Monthly Salary:
Not Disclosed
Posted on:
8 hours ago
Vacancies:
1 Vacancy
Job Summary
Description
Responsibilities
Qualifications
Disclaimer:
Certain US customer or client-facing roles may be required to comply with applicable requirements such as immunization and occupational health mandates.
Range and benefit information provided in this posting are specific to the stated locations only
Oracle maintains broad salary ranges for its roles in order to account for variations in knowledge skills experience market conditions and locations as well as reflect Oracles differing products industries and lines of business.
Candidates are typically placed into the range based on the preceding factors as well as internal peer equity.
Oracle US offers a comprehensive benefits package which includes the following:
1. Medical dental and vision insurance including expert medical opinion
2. Short term disability and long term disability
3. Life insurance and AD&D
4. Supplemental life insurance (Employee/Spouse/Child)
5. Health care and dependent care Flexible Spending Accounts
6. Pre-tax commuter and parking benefits
7. 401(k) Savings and Investment Plan with company match
8. Paid time off: Flexible Vacation is provided to all eligible employees assigned to a salaried (non-overtime eligible) position. Accrued Vacation is provided to all other employees eligible for vacation benefits. For employees working at least 35 hours per week the vacation accrual rate is 13 days annually for the first three years of employment and 18 days annually for subsequent years of employment. Vacation accrual is prorated for employees working between 20 and 34 hours per week. Employees working fewer than 20 hours per week are not eligible for vacation.
9. 11 paid holidays
10. Paid sick leave: 72 hours of paid sick leave upon date of hire. Refreshes each calendar year. Unused balance will carry over each year up to a maximum cap of 112 hours.
11. Paid parental leave
12. Adoption assistance
13. Employee Stock Purchase Plan
14. Financial planning and group legal
15. Voluntary benefits including auto homeowner and pet insurance
The role will generally accept applications for at least three calendar days from the posting date or as long as the job remains posted.
This position goes beyond traditional administrative tasks offering the opportunity to influence team culture support organizational planning and drive execution of key initiatives.
We are seeking a highly skilled and proactive Executive Administrative Partner to provide top-level administrative and strategic support to a Vice President or higher within OCI. This role requires a sharp detail-oriented individual with excellent communication skills and a passion for operational excellence stakeholder management and employee engagement.
Responsibilities
Key Responsibilities
Executive Support & Communications
- Manage and optimize the executives calendar ensuring alignment with strategic priorities and timely communication of updates or changes.
- Draft edit and manage key internal and external communications while maintaining strict confidentiality.
- Prepare briefing documents and materials to support executive meetings with internal teams customers partners investors and industry stakeholders.
- Maintain CRM-style records for key external relationships and track executive interactions.
- Coordinate executive participation in industry events conferences and press engagements.
- You will be working with Globally distributed teams.
Project & Operations Management
- Track and report progress on key initiatives and organizational OKRs; flag risks or blockers to leadership.
- Maintain executive dashboards status trackers and Confluence pages related to business priorities.
- Identify operational process gaps and propose data-driven solutions to increase efficiency and impact.
Program & Event Management
- Lead planning and content coordination for employee-facing events such as All Hands Town Halls Ask Me Anything (AMA) sessions and team offsites.
- Organize and execute team morale activities and leadership development events.
- Drive initiatives to support mentoring focus group discussions and employee engagement programs including tracking and acting on employee morale metrics.
Finance & Budget Oversight
- Manage T&E (travel and expense) submissions and approvals ensuring compliance with budget guidelines and business relevance.
- Partner with finance and operations to monitor team spend and drive process improvements where needed.
Stakeholder & Relationship Management
- Collaborate across functions and teams to gather and synthesize strategic insights.
- Build trusted relationships across all levels of the organization to ensure smooth communication and initiative alignment.
Preferred Qualifications & Skills
- 3 5 plus years of experience supporting senior executives in a fast-paced high-growth environment.
- Proven project management skills with an ability to track complex initiatives and keep stakeholders aligned.
- Strong interpersonal and relationship management skills; ability to work across organizational levels with tact and professionalism.
- Excellent written and verbal communication skills; able to synthesize complex topics into clear actionable messaging.
- Deep discretion and judgment in handling confidential information.
- Experience with tools like Confluence Workday expense platforms and CRM systems is a plus.
- Highly organized proactive and adaptable to shifting priorities and evolving business needs.
- Proactive resourceful and self-motivated
- Ability to work in a dynamic fast-paced environment.
- Demonstrated strong organizational skills.
- Exercises judgment within defined procedures and practices to determine appropriate action.
- Works on assignments that are complex in nature where considerable judgment and initiative is needed in resolving problems and making recommendations.
- Handles details of a highly confidential and critical nature
Qualifications
Disclaimer:
Certain US customer or client-facing roles may be required to comply with applicable requirements such as immunization and occupational health mandates.
Range and benefit information provided in this posting are specific to the stated locations only
Oracle maintains broad salary ranges for its roles in order to account for variations in knowledge skills experience market conditions and locations as well as reflect Oracles differing products industries and lines of business.
Candidates are typically placed into the range based on the preceding factors as well as internal peer equity.
Oracle US offers a comprehensive benefits package which includes the following:
1. Medical dental and vision insurance including expert medical opinion
2. Short term disability and long term disability
3. Life insurance and AD&D
4. Supplemental life insurance (Employee/Spouse/Child)
5. Health care and dependent care Flexible Spending Accounts
6. Pre-tax commuter and parking benefits
7. 401(k) Savings and Investment Plan with company match
8. Paid time off: Flexible Vacation is provided to all eligible employees assigned to a salaried (non-overtime eligible) position. Accrued Vacation is provided to all other employees eligible for vacation benefits. For employees working at least 35 hours per week the vacation accrual rate is 13 days annually for the first three years of employment and 18 days annually for subsequent years of employment. Vacation accrual is prorated for employees working between 20 and 34 hours per week. Employees working fewer than 20 hours per week are not eligible for vacation.
9. 11 paid holidays
10. Paid sick leave: 72 hours of paid sick leave upon date of hire. Refreshes each calendar year. Unused balance will carry over each year up to a maximum cap of 112 hours.
11. Paid parental leave
12. Adoption assistance
13. Employee Stock Purchase Plan
14. Financial planning and group legal
15. Voluntary benefits including auto homeowner and pet insurance
The role will generally accept applications for at least three calendar days from the posting date or as long as the job remains posted.
Career Level - IC1
Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
As a world leader in cloud solutions, Oracle uses tomorrow’s technology to tackle today’s challenges. We’ve partnered with industry-leaders in almost every sector—and continue to thrive after 40+ years of change by operating with integrity. We know that true innovation starts when eve ... View more
