Exempt to Permanent Assistant Materials Coordinator – (1942) Citywide– (163759)

Under general direction supervises and coordinates the materials management activities related to planning ordering receiving storage and distribution of a wide variety of supplies and/or equipment within a large operating department; participates in the development and revision of departmental policies and procedures; attends a variety of meetings and committees; maintains an integrated computerized inventory control system through subordinates by training and supervision; consults with departmental unit managers on the impact of materials management procedures; and performs related duties as required.

Essential Functions:

1. Plans assigns supervises and reviews the work of subordinate staff engaged in the maintenance of inventory management records determination of materials requirements preparation of purchase requisitions delivery orders term purchases agreements and processing accounts payable documents; prepares periodic and special reports of unit activities.

2. Confers with section or division managers and supervisors regarding material support operations short or long range plans effecting supplies and usage; and adjusts or recommends necessary inventory storage or reorder changes.

3. Confers with departmental users and vendor representatives regarding service product quality and durability and purchase feasibility; implements systems for providing information to users on status of order; investigates and resolves user and accounts problems.

4. Participates in product evaluation activities including preparation of statistical information; may write item or service specifications; may prepare documents for major supply contracts.

5. Evaluates inventory levels and reorder points by compiling and analyzing utilization statistics; advises management of significant transactions and trends; recommends changes in established targets when indicated; plans and directs annual and special inventories of supplies and equipment; and maintains a computerized inventory management information system.

6. Participates in the development and implementation of departmental policies and procedures in conformance with departmental and City and County purchasing and storeroom policies; develops and implements internal distribution systems and security policy; regularly reviews existing systems and procedures and recommends revisions as necessary.

7. Selects and evaluates subordinates personnel; approves timeroll records; documents and makes recommendations on employee performance and discipline; identifies training needs and determines appropriate training programs.

8. Class 1942 performs related duties as required.

Qualifications :

Applicants must meet the Minimum Qualifications requirement by the final filing date unless otherwise noted.

Minimum Qualifications

• Must be a Current Category 16 17 or 18 Exempt Employee in Class 1942 who has worked at least 2080 hours in Class 1942 with no break in service; AND
• Education: Possession of a baccalaureate degree from an accredited college or university with major college coursework in public administration economics industrial engineering or related field; AND
• Experience: Three (3) years of verifiable experience in the operation maintenance and management of a complex computerized inventory management system for stores of materials supplies and equipment. The system must have included repetitive stock replenishment cycles. Two (2) years of this experience must have been at a supervisory level.
  
  Substitution: Additional qualifying work experience as described above may substitute for the required education on a year-for-year basis up to four (4) years. One year (2000 hours) of additional qualifying work experience will be considered equivalent to 30 semester units/ 45 quarter units.

Verification of Experience and/or Education:

Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process.  Please review the information on Employment Application and Minimum Qualifications and Verification of Experience and/or Education for considerations taken when reviewing applications. If education verification is required information on how to verify education requirements including verifying foreign education credits or degree equivalency can be found at How to Verify Education Requirements.

Selection Procedures:

1. Job Application - Applicants must fully complete the job application. Information from resumes does not substitute for the information on the job application or preliminary questionnaire.

1. Preliminary Questionnaire  Training and Experience Assessment (100% Weight) - During the application process applicants will be prompted to complete a Preliminary Questionnaire as part of the online employment process. Please answer the Preliminary Questionnaire carefully and thoroughly.  It will serve as the Training and Experience Assessment for this recruitment and will be used to determine your eligibility for this recruitment as well as your score and rank on the eligible list. Qualified applicants will be ranked on the eligible list based on the length of their exempt City Service (in Category 16 17 and/or 18) in the 1942 class along with any additional qualifying points (e.g. promotive status) as outlined in Civil Service Commission (CSC) rules. All work history will be verified using official City records which will serve as the final authority in determining qualifying service.

NOTE:  Applicants who meet the minimum qualifications are not guaranteed to advance through all of the steps in the selection process. The department may administer additional position-specific selection procedures to make the final hiring decision.

Eligible List/Score Report: A confidential eligible list of applicant names that have passed the civil service examination process will be created and used for certification purposes only. An examination score report will be established so applicants can view the ranks final scores and number of eligible candidates. Applicant information including names of applicants on the eligible list shall not be made public unless required by law. However an eligible list shall be made available for public inspection upon request once the eligible list is exhausted or expired and referrals resolved. The eligible list/score report resulting from this civil service examination process is subject to change after adoption (e.g. as a result of appeals) as directed by the Human Resources Director or the Civil Service Commission. This pool of candidates on the eligible list may be used to fill additional vacancies in this class.

The duration of the eligible list resulting from this examination process will be of six months and may be extended with the approval of the Human Resources Director.

Certification Rule: The certification rule for this selection process will be Rule of the List.

Terms of Announcement and Appeal Rights:

Applicants must be guided solely by the provisions of this announcement including requirements time periods and other particulars except when superseded by federal state or local laws rules or regulations. Note: The correction of clerical errors in an announcement may be posted on the Department of Human Resources website at .

The terms of this announcement may be appealed under Civil Service Rule 110.4. Such appeals must be submitted in writing to the Department of Human Resources 1 S Van Ness Avenue 4th Floor San Francisco CA 94103-5413 by close of business on the 5th business day following the issuance date of this examination announcement. Information concerning other Civil Service Commission Rules involving announcements applications and examination policies including applicant appeal rights can be found on the Civil Service Commission website at Information :

• Information About the Hiring Process
• Conviction History
• Employee Benefits Overview  
• Equal Employment Opportunity 
• Disaster Service Worker
• ADA Accommodation
• Veterans Preference
• Right to Work
• Copies of Application Documents
• Diversity Statement

Applicants will receive a confirmation email from that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

HOW TO APPLY

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit and begin the application process.

• Select the Im Interested button and follow instructions on the screen

Applicants may be contacted by email about this recruitment and therefore it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking applicants should set up their email to accept CCSF mail from the following addresses (@ @ @ @ @ @ @ @ @ @ @ @ @ @ and @).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

Exam Analyst Information: If you have any questions regarding this recruitment or application process please contact the exam analyst Anna Owens at

The City and County of San Francisco encourages women minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex race age religion color national origin ancestry physical disability mental disability medical condition (associated with cancer a history of cancer or genetic characteristics) HIV/AIDS status genetic information marital status sexual orientation gender gender identity gender expression military and veteran status or other protected category under the law.

Remote Work :

No

Employment Type :

Full-time