Project Coordinator Contingent Event, Training & Communications Coordinator

Job Title: Project Coordinator - Contingent Event Training & Communications Coordinator

Job Location: Juno Beach
Job Type: Long-term Contract

Job Description:

Role Summary

We are seeking a highly organized and detail-oriented contingent worker to support enterprise event and training planning and facilitation and communications execution. This role is fully onsite and responsible for hands-on coordination of logistics training administration within SuccessFactors LMS content creation and publishing and close collaboration with Change Management and Enterprise Marketing & Communications to ensure all materials and experiences meet corporate standards.

Key Responsibilities

Event Planning & Facilitation

Plan and coordinate onsite meetings workshops and leadership events from initiation through execution
Create and distribute calendar invites; manage attendee lists and RSVPs
Coordinate room reservations AV setup catering signage and facilities support
Raise and track service requests for Facilities Catering IT/AV and Security
Provide day-of onsite support to ensure seamless execution

Training Coordination & Administration

Serve as training coordinator for instructor-led onsite training sessions
Enter maintain and publish training information in SuccessFactors LMS
Manage registration enrollment attendance tracking and session updates
Communicate training prerequisites and ensure participant readiness
Coordinate with instructors and vendors on room setup catering and access needs

Content Creation & Publishing

Develop and format high-quality PowerPoint and communication materials with direction from Change Management
Publish content across Confluence Teams SharePoint and SuccessFactors
Ensure accuracy consistency and audience-appropriate presentation

Enterprise Communications & Brand Alignment

Partner with Enterprise Marketing & Communications to ensure brand compliance
Revise materials based on feedback while maintaining attention to detail

Required Skills & Expertise

Expert-level PowerPoint skills with executive-ready formatting
Strong written and verbal communication skills
Exceptional organizational skills and attention to detail
Experience coordinating vendors and onsite logistics

Tools & Platforms

Microsoft Office 365 (PowerPoint Outlook Teams)
Confluence and SharePoint
SuccessFactors LMS

Experience & Qualifications

3 7 years of experience in event coordination training operations or corporate communications
Experience in large enterprise or matrixed environments preferred

Success Measures

Successful delivery of onsite events and training sessions
Accurate and timely training publishing in SuccessFactors
Strong stakeholder and vendor satisfaction